Executive Assistant to CEO job at London Full Time

The Role:

Tiara Health is a fast-growing health technology and preventive wellness company. We’re looking for a highly organised Executive Assistant to work directly with our CEO- 25–30 hours per week, mostly remote, with one day per week in our London office. This is a freelance contract paying £36,000 per annum. You’ll be a trusted right hand to the CEO during an exciting period of expansion, supporting everything from diary management and board prep to stakeholder communications and travel logistics.

What you ll do:

• Manage the CEO’s diary and schedule meetings across multiple time zones
• Act as the key liaison between the CEO and internal teams, investors, and external partners
• Prepare briefing documents, agendas, presentations, and correspondence on behalf of the CEO
• Drive projects and tasks to completion , not just tracking, but owning delivery
• Coordinate domestic and international travel, accommodation, and itineraries
• Support board meetings, leadership sessions, and strategy days , including prep and follow-up
• Manage inbox triage, flagging priorities and drafting responses where appropriate
• Liaise with clinic teams, advisors, and the wider Tiara Group on the CEO’s behalf
• Handle confidential information with complete discretion
• Help maintain and improve operational processes and systems

Essential skills & experience

• Minimum 2 years’ experience as an EA directly supporting a CEO or C-suite executive
• Proven track record of project coordination and delivery — owning tasks end to end, not just tracking them
• Strong proficiency in Google Workspace (Gmail, Google Calendar, Docs, Sheets, Drive)
• Familiarity with project management tools such as Trello, Asana, or similar
• Excellent written and verbal communication -professional email etiquette and confident phone manner
• Highly organised with strong attention to detail and ability to juggle competing priorities
• High degree of discretion -you’ll have access to sensitive information and confidentiality is required.

Who you are:

• A self-starter: You take initiative and don’t wait to be told what’s next. Tasks don’t sit on your list — they get done, and done well.
• A problem solver: You dig into questions, weigh up options, and come back with a clear recommendation rather than more questions.
• Calm under pressure: You thrive in fast-paced environments, stay composed when priorities shift, and keep multiple projects moving without dropping the ball.
• Detail-obsessed: You catch the errors, clashes, and loose ends that others miss — before they become problems.
• Completely trustworthy: You handle sensitive information with absolute discretion. This is non-negotiable.

Whats On offer:

• £36,000 per annum on a freelance contract basis (25–30 hrs/week)
• Flexible hybrid working — just one day per week in our London office
• Direct access and exposure to the CEO of a growing health and wellness brand
• A role at the intersection of precision health, aesthetics, and cutting-edge preventive medicine
• A supportive, purpose-driven culture

Pay: Up to £36,000.00 per year

Ability to commute/relocate:

• London SW3 2AL: reliably commute or plan to relocate before starting work (required)

Experience:

• EA: 2 years (required)

Work authorisation:

• United Kingdom (required)

Work Location: Hybrid remote in London SW3 2AL