Administrator job at Plymouth Full Time NEW

The Role

The main purpose of the role is to provide high quality administrative support to a team of lawyers.

The role requires excellent organisational skills, strong attention to detail, and the ability to handle confidential information with discretion. It also involves taking a proactive approach to supporting the team, anticipating needs, managing priorities effectively, and contributing to the delivery of exceptional client service.

What will you do?

• Assist with the opening, management and closing of client files, ensuring compliance with firm policies.

• Process invoices, monitor outstanding client balances and support credit control activities where required.

• Undertake a range of administrative tasks to support the efficient day‑to‑day running of the department.

• Identify opportunities to improve administrative processes and contribute to continuous improvement initiatives.

• Support diary management, including scheduling meetings, coordinating availability and organising meeting logistics.

• Proactively liaise with clients, responding promptly to enquiries and using initiative to deliver an exceptional client experience at every stage.

• Arrange travel, accommodation and training bookings for team members as required.

• Manage and prioritise your own workload to meet deadlines and support team objectives.

• Maintain accurate and compliant electronic filing systems in line with firm procedures.

What do you offer?

Skills & Attributes

You have:

• Outstanding communication and client care skills, with the ability to build trust and rapport at all levels.

• Strong time management and prioritisation abilities, ensuring deadlines are met while maintaining high-quality work.

• Exceptional attention to detail, applying a meticulous approach to case management and legal analysis.

You are able to:

• Handle confidential and sensitive information with professionalism and discretion.

• Develop and maintain strong relationships with colleagues, clients, and external stakeholders.

• Thrive under pressure, managing competing priorities effectively while maintaining a high standard of work.

Professional & Technical Expertise

You are:

• Qualified by experience, with a strong academic background.

• Demonstrating the expected competencies for your level across Client, People, Technical, and Commercial Awareness, as outlined in the firm’s Pyramids of Skills and Behaviours.

• Proactive in your professional development, working towards competencies at the next level and continuously seeking growth opportunities.

Mindset & Approach

You:

• Take ownership of your work, contributing to the firm’s success and driving positive outcomes.

• Are adaptable and embrace change, demonstrating a solutions-focused mindset.

• Commit to ongoing learning and development.

Hours – Monday to Friday 9am to 5pm with part time hours across 5 days to be considered.

Closing Date – We are keen to talk to suitable candidates at the earliest possible opportunity and will close the vacancy to new applications once conversations reach an advanced stage. To avoid a delay, we would therefore encourage candidates who are interested in this vacancy to apply without delay.