Finance Assistant job at Exeter Full Time

We are looking for a highly organised and detail-oriented Finance Assistant to join our team. This is an excellent opportunity for someone with strong administrative and accounts payable experience who enjoys working in a fast-paced office environment.

Part-time hours available, with exact working days and times to be agreed. Please note that agreed hours will remain consistent each week.

Salary: Up to £28,000 pro rata, dependent on contracted hours.

Key Duties & Responsibilities

• Monitor and manage the Accounts email inbox, responding and actioning queries promptly.
• Process supplier and subcontractor invoices, matching them to purchase orders and delivery notes where required.
• Liaise with internal staff to resolve invoice or payment discrepancies.
• Process authorised expense claims using the company accounts system.
• Reconcile supplier statements against purchase ledger records and investigate discrepancies.
• Handle supplier and payment queries professionally and efficiently.
• Prepare weekly proposed payment runs for review by the Financial Controller and approval by Directors.
• Set up weekly purchase ledger payment runs and associated BACS files.
• Manage petty cash payments and reconciliations.
• Carry out general finance administration duties as required.
• Provide support and cover for other team members when necessary.
• Undertake any additional duties as directed by the company.

Experience

• Previous experience working within an office environment essential.
• Experience using accounting software and Microsoft Office packages essential.
• Previous administration experience within the Fire Protection Industry desirable.
• Knowledge and experience of accounts payable functions desirable.

Skills & Attributes

• Ability to work to time-sensitive deadlines.
• Strong administrative and organisational skills.
• Excellent communication skills.
• Accurate data entry skills with a high level of attention to detail.
• Good timekeeping and reliability.
• Flexible and adaptable approach to work.
• Professional presentation and manner.
• Ability to build and maintain positive relationships with customers, suppliers, and colleagues.

What We’re Looking For

The ideal candidate will be dependable, proactive, and capable of managing multiple tasks efficiently. You will have a keen eye for detail, excellent organisational skills, and the confidence to communicate effectively with both internal teams and external suppliers.

Pay: Up to £28,000.00 per year

Benefits:

• On-site parking

Work Location: In person