Personal Assistant job at Glasgow Full Time NEW

We are looking for an experienced and highly organised Personal Assistant to provide support to our Senior Operations Director in Scotland and two Scotland Operations Directors within the Power T&D business.

This is a fast-paced and varied role supporting senior leadership across a major infrastructure portfolio. You’ll be responsible for managing complex diaries, coordinating meetings and travel, handling confidential communications and ensuring the smooth day-to-day running of leadership administration activities.

The successful candidate will be proactive, professional and able to manage multiple priorities while maintaining a high level of confidentiality and attention to detail.

What you’ll be doing

• Provide day-to-day administrative and PA support to the Scotland Senior Leadership Team.
• Manage complex and constantly changing diaries to optimise leadership schedules.
• Coordinate meetings, conferences and leadership events, including preparation of agendas and action tracking.
• Screen and manage incoming emails, calls and correspondence on behalf of senior leaders.
• Organise UK and overseas travel and accommodation arrangements.
• Prepare reports, presentations and confidential documentation.
• Maintain accurate electronic and paper filing systems, including archiving.
• Process expenses and support wider administration activities.
• Support collaboration and coordination across the wider PA and administration network.
• Produce ad hoc reports, data analysis and confidential project support as required.

Who we’re looking for

• Previous experience providing PA or EA support to senior leadership teams or directors.
• Strong organisational skills with the ability to manage multiple priorities effectively.
• Excellent communication and stakeholder management skills.
• High level of discretion and ability to handle confidential information sensitively.
• Strong attention to detail and ability to work under pressure.
• Proactive and self-motivated with the ability to work independently.
• Advanced Microsoft Office skills including PowerPoint, Word, Excel and SharePoint.

Why work for us

Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.

Why join us?

As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life. Here are some of our key benefits:

• Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
• 25 days paid annual leave (pro rata)
• Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
• Pension, share incentive plan, volunteering leave, recognition schemes and much more…

About us

Balfour Beatty’s Power Transmission & Distribution teams work with regional, national and international electricity network owners and operators to provide technical engineering solutions across the full spectrum of the electricity grid, including overhead lines, cabling, substations and distribution networks.

From scoping and feasibility, to design, construction and on-going maintenance, our in-house experts, flexible resources and industry-leading innovations support customers in the development of some of the UK’s most ambitious power transmission and distribution projects.

Diversity and inclusion

At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion

To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence ‘Employer Recognition Scheme’ and actively encourage applications from Armed Forces personnel, veterans and reservists.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/

We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at: [email protected]

Job Reference: BBUK19389