Heads PA (Full time, term time only) job at Beaconsfield Full Time NEW

We are looking for a Heads PA who will provide a confidential and personal service to the Headmaster, carrying out a range of secretarial and administrative tasks and efficiently managing the Headmaster’s day-to-day business. The PA will report to the Headmaster but will also work closely with all members of the SLT.

Key Responsibilities

– Attend daily meeting with Head to discuss work requirements and other issues

– To support the Head in meeting deadlines

– To meet and greet specific visitors to the Head, ensuring they are given a first-class welcome and impression of the school, which reflects its ethos

– To deal with incoming telephone calls and enquiries to the Head’s office and to screen accordingly

– To deal with all the Head’s post, correspondence and manage the Head’s email inbox, responding to routine correspondence and requesting staff input as necessary; this is particularly important during school holidays

– To prepare routine correspondence for signing, i.e. to prepare draft or final replies to letters / emails on behalf of the Head

– To maintain the administrative and management information systems and records necessary for the efficient running of the Head’s office

– To liaise with Governors, members of SLT, and the Registrar, as appropriate

– To liaise with the Deputy Head regarding matters arising during the Head’s absence

– To observe and maintain the confidential nature of the post at all times

Diary Management

– To coordinate and manage the Head’s diary in Outlook, seeking opportunities to plan the Head’s diary most effectively and according to an established set of priorities

– To ensure that relevant school calendar entries are coordinated with the Head’s diary

– To act as ‘gatekeeper’ and facilitate access to the Head where appropriate, and without jeopardising the smooth running of the Head’s schedule

– To arrange and organise meetings, e.g. Future School meetings for the Head with parents / form teachers ensuring all relevant information, e.g. results are available in advance

– Overseeing / management of all practical arrangements for the Head’s meetings, e.g. room bookings, staff / parent availability, travel arrangements, catering, etc.

– Events co-ordination as required by the Head

– To liaise with members of staff in charge of any event that requires the Head’s attendance / involvement

– To organise and track the Head’s visits to Senior Schools, and visits by other Heads to Davenies

– Manage the timeline for the Head’s writing of pupil reports

Secretarial Duties

– To prepare routine correspondence for signing, i.e. to prepare draft or final replies to letters / emails on behalf of the Head

– To prepare other correspondence / documents / reports, as required

– Management of filing system for the Head’s documents

– To undertake research in support of the Head’s work, to include the preparation of reports / statistics / briefing papers, that can be used by the Head to aid decision making

– To attend meetings and take minutes as required, distributing minutes accordingly

Prep School Meetings

Pastoral Meetings

Health & Safety Meetings

Pre Prep Meetings

Sustainability Meetings

– To draft the Head’s termly report to the Governors; liaising with contributors and pulling together content based upon the Head’s instructions

– Proofread and upload the Head’s pupil reports to the School MIS

– Maintain details of SLT and key member of staff’s whereabouts during the School holidays

Administration

– Provide administrative / secretarial assistance to other members of the Senior Leadership Team, as required

– Provide cover in the School Office for absent colleagues or during busy periods

– Assist with general school administration, as required

Please apply via our website www.davenies.co.uk where more job information can be found including details on how to apply.

Pay: £40,000.00-£50,000.00 per year

Benefits:

• Canteen
• Company pension
• Cycle to work scheme
• Discounted or free food
• Employee discount
• Free parking
• Health & wellbeing programme
• Life insurance
• On-site parking
• Sick pay

Work Location: In person