Finance Administrator I Purchase Ledger job at Bedford Full Time NEW

Company Profile: Total IT is an award-winning technology services and systems integration business founded in 2006, with offices in Bedford, London, and Dubai. We operate at the intersection of IT, cyber security, networks, and smart building technology, supporting some of the largest and most complex commercial buildings in the United Kingdom, alongside a growing portfolio of international clients

Overview of the position:

We are seeking a dedicated Purchase Ledger Clerk to join our finance team and ensure the smooth operation of our purchase ledger processes.

Experience:

· Minimum of 2 years’ experience in a Purchase Ledger role.

· At least 1 year of experience using Xero accounting software.

· 1 year of experience in credit control.

· Strong attention to detail and accuracy in financial record-keeping.

· Excellent communication skills, both written and verbal.

· Ability to work independently and as part of a team in a fast-paced environment.

· Strong organisational and time management skills.

Responsibilities:

• Crossmatch purchase invoices with purchase orders and delivery notes.
• Ensure the company remains profitable by accurately processing and recording financial transactions.
• Reconcile bank accounts to ensure all transactions are accounted for and discrepancies are resolved.
• Handle all supplier queries and resolve any discrepancies in a timely manner.
• Prepare payment runs, ensuring all payments are made accurately and on time.
• Assist with month-end and year-end finance responsibilities, including preparing reports and financial statements.
• Maintain accurate financial records in line with company policies and procedures.
• Liaise with suppliers to ensure best value and quality in procurement decisions.
• Monitor supplier performance and maintain strong supplier relationships.
• Bank and credit card reconciliations

Team:

Direct reports: 0

Total team size: 45

Location: Bedford, Bedfordshire

Client location: International and National customer base but the majority are based in and

around London.

Day to day Communication: Finance Team

Travel: From a day-to-day perspective, this role can be carried out on Hybrid basis

Woking Hours: 20-30 hrs per week

Company Benefits:

• 30 Days annual leave plus 1 day, 2 weeks either side of your Birthday
• Great working environment within a friendly team
• Private healthcare including 24-hour GP access
• Mental health & wellbeing programmes
• Audio, optical & dental cover
• Up to 10 days of relevant training per year
• A tailored professional and personal development plan
• High performance computers for all employees
• Friendly, supportive, and professional working environment

Our Recruitment Process:

• Stage 1: Telephone screening (10–15 minutes) with HR Team
• Stage 2: Teams interview Office Manager
• Stage 3: Face-to-face interview with Office Manager & HR Manager
• Stage 4: Offer discussion with HR Manager
• Final Stage: Offer letter and agreed start date — welcome to Total IT

Why Work at Total IT: Join us and be greeted by “great people” in an atmosphere that makes you want to come into work each day! Expect a warm welcome, fair and professional treatment, and top-up training to help you meet your goals.

Pay: £14.00 per hour

Work Location: Hybrid remote in Bedford MK42 7PN