Finance & Administration Assistant job at London Full Time NEW

Creating highly ethical and collaborative property partnerships.

Role Overview
We are seeking a Finance & Administration Assistant to support the day-to-day financial and administrative operations across our growing group of companies, with a particular focus on our construction and project-based bookkeeping.

This is a varied and hands-on role covering finance administration, sales and ledger processing, purchase order management, banking support, leasing administration and general office coordination. You will work closely with internal departments, suppliers, and operational teams to help maintain accurate financial records and ensure smooth day-to-day operations across the business.

This role is ideal for a recent graduate or early-career candidate looking to develop a strong foundation in finance, bookkeeping, and business administration within a fast-paced, growing business.

Your profile

Key Responsibilities
Sales Ledger (Billing & Income)

• Raise and issue sales invoices accurately and in a timely manner
• Maintain up-to-date customer accounts and ledger records
• Allocate receipts and reconcile customer accounts
• Assist in resolving customer invoice queries
• Ensure accurate recording of revenue across projects and business units
• Support credit control and supplier administration

Purchase Ledger (Supplier & Costs)

• Process supplier invoices and credit notes accurately and efficiently
• Match purchase invoices to purchase orders and delivery notes
• Maintain supplier accounts and ensure records are up to date
• Prepare supplier payment runs for approval
• Manage supplier queries and resolve discrepancies promptly
• Ensure all costs are correctly coded to projects or departments

Purchase Orders & Cost Control

• Raise and maintain purchase orders in line with internal approvals
• Ensure all financial transactions and purchase orders comply with internal approval procedures
• Track committed costs against budgets and liaise with project managers and operational teams to confirm spend

Banking & Payments

• Assist with daily banking and payment processing
• Allocate bank transactions accurately across ledgers
• Support bank reconciliations on a regular basis
• Assist with expense and company card reconciliations

Finance Administration & Month-End Support

• Support month-end close processes including journals and reconciliations
• Assist with accruals, prepayments, and basic balance sheet reconciliations
• Maintain accurate and well-organised financial, supplier and operational records for audit purposes
• Maintain accurate digital records and supporting documentation in line with company procedures
• Support management accounts preparation as required
• Actively support wider finance and administration functions to develop operational and commercial understanding
• Liaise with operational teams, supplier sand internal departments to resolve finance and purchase order queries

Qualifications & Skills

• A degree in Accounting, Finance, Business Administration, or related field preferred
• No prior professional experience required– suitable for graduates or early career applicants
• Strong numerical and analytical skills
• High attention to detail and accuracy
• Strong organisational and time management skills
• Confident communicator with the ability to work across several teams
• Interest in construction, property, or project-based finance desirable
• Experience with Xero or similar accounting software beneficial but not essential

Remuneration & Benefits

• Salary: £26,500 – £28,000 per annum
• Team based performance bonus, paid biannually
• Working hours: Monday to Friday, 09:00 – 18:00
• 20 days annual leave plus public holidays
• Birthday gifted as day off and discretionary Christmas closure
• Support provided towards professional qualifications

Why us?

At Madison Brook, we value collaboration, ethical practices, and sustainability. We offer a supportive and flexible working environment where you can grow both professionally and personally. This role provides hands-on exposure to finance and construction accounting processes, with clear development opportunities and support toward ACCA qualification.

About us

Be Part of Something Bigger

Join a company that values integrity, collaboration, and sustainability. Together, we’re shaping the future of property services with innovative solutions and a commitment to excellence.