Finance Admin Officer job at Bellshill Full Time

About Us

YMCA Bellshill & Mossend is a local charity supporting children, young people, families and the wider community through childcare, youth work, community groups, and our foodbank. We are guided by our SHINE values – Safe, Honest, Included, Non-Judgemental, and Environmentally Adaptable.

Role Overview

We are looking for a skilled and motivated individual to take on the role of Finance & Admin Manager. The main focus of the role is finance, alongside some administrative and HR support. The successful candidate will be a self‑starter who can work independently, take ownership of day‑to‑day financial operations, and ensure financial processes are maintained effectively through month‑end and year‑end reporting.

Key Responsibilities

Core Finance & Bookkeeping

• Maintain accurate purchase and sales ledgers
• Raise invoices, manage receipts and undertake credit control
• Record all income and expenditure accurately and in the correct period
• Code transactions correctly, understanding the impact on financial reports

Financial Controls & Reconciliations (Essential)

• Maintain and reconcile all key control accounts, including:
• bank accounts
• credit cards
• petty cash
• payroll and pension control accounts
• Investigate discrepancies independently and take corrective action
• Ensure balance‑sheet integrity at all times

Payroll & Pensions

• Process payroll in line with organisational requirements
• Ensure PAYE, pension deductions and payments reconcile correctly
• Maintain accurate payroll records and resolve variances independently

Month‑End & Management Reporting

• Complete month‑end processes, including:
• reconciliations
• accruals and prepayments
• Prepare monthly finance summaries for the CEO and trustees
• Provide cashflow updates and support budget monitoring

Year‑End & Audit

• Prepare finance schedules and working papers for year‑end
• Lead on audit preparation in conjunction with external accountants
• Act as the main point of contact for auditors on day‑to‑day finance matters

Administration & HR Support

• Maintain financial and staff records accurately
• Support new‑starter paperwork and staff record‑keeping
• Process PVG applications and maintain the PVG register
• Maintain training and compliance records

Person Specification

Essential

• Demonstrated experience in a finance or bookkeeping role
• Proven ability to complete reconciliations and month‑end processes
• Confidence working independently with minimal supervision
• Experience using accounting software (Xero or similar)
• Strong organisational skills and attention to detail
• Ability to recognise when financial information does not look right and investigate appropriately
• Professional judgement and discretion when handling confidential information

Desirable

• Experience working in a charity or third‑sector environment
• Experience supporting or preparing for audits
• Experience of PVG and basic HR administration

Additional Information

• Flexible working available
• Role subject to references and right‑to‑work checks
• Access to training where appropriate

To apply: please send your CV and a short covering letter to
[email protected] Closing date: 22 May 2026

Job Type: Part-time

Pay: £29,771.00-£33,042.00 per year

Benefits:

• Company pension
• Free parking

Work Location: Hybrid remote in Bellshill ML4 1AB