EA to the Directors job at London Full Time

Role Overview:

The Talent Set are delighted to partner with our client on a fantastic EA to the Directors role. This essential support position ensures seamless executive assistance for senior leaders while managing vital office operations in a busy, impact-driven organisation.

The EA to the Directors provides high-quality administrative support to senior leadership, primarily managing diaries, meetings, travel arrangements, and office coordination. The role plays a key part in enabling the leadership team to operate efficiently in a dynamic, mission-driven environment.

Key Responsibilities:

• Manage complex diaries, scheduling meetings and commitments for the directors with attention to priorities and deadlines.
• Organise travel logistics, including booking flights, accommodation, and ground transport for leadership-led trips.
• Support expense management by processing invoices, reconciliation, and ensuring compliance with organisational policies.
• Coordinate and prepare materials for meetings, including presentations, agendas, and documentation.
• Act as a first point of contact for internal and external stakeholders, ensuring clear and professional communication.
• Assist with office administration, including supplies management, liaising with suppliers, and maintaining a welcoming environment.
• Support safety protocols, such as fire drills and hazard reporting, in accordance with organisational policies.
• Contribute to a diverse and inclusive workplace culture by promoting respectful and equitable interactions.

Person Specification:

• Proven experience supporting senior leadership or executive teams, ideally within the charity or development sectors.
• Excellent organisational skills with the ability to prioritise and manage multiple tasks efficiently.
• Strong communication skills, capable of liaising professionally with internal teams and external partners.
• Proficient in Microsoft Office software, including Word, Excel, PowerPoint, and familiarity with virtual meeting platforms.
• Confident in managing logistics, paperwork, and schedules with accuracy and discretion.
• Ability to adapt quickly in a fast-paced environment, demonstrating resilience and proactive problem-solving.
• Committed to supporting an inclusive and respectful organisational culture.

What’s on Offer:

• Rate: £138.34 per day + £17.22 daily holiday
• Location: Hybrid – London (flexible)
• Contract: 3 – 4 months

How to Apply:

To apply, please submit your CV demonstrating your suitability for this role by clicking the ‘apply now’ button (please do not apply via email). We aim to get back to all successful candidates within 48 working hours.

Commitment to Diversity:

The Talent Set are committed to diverse and inclusive recruitment practices, ensuring equal opportunities for all applicants regardless of race, religion or belief, sex, sexual orientation, gender reassignment, marriage and civil partnership, pregnancy and maternity, disability, or age. We actively encourage applications from a wide range of backgrounds and are always happy to make reasonable adjustments to ensure a fair recruitment process.