Data Management Administrator job at Aberdeen Full Time NEW

OUR MISSION

OPITO is committed to strategic growth and diversification, aiming to increase global adoption of its products and services to ensure continued provision of expertise and solutions to elevate safety, skills and competence across a global workforce in safety critical industries. Through technology and innovation, the organisation will develop pioneering solutions that leverage cutting-edge advancements. A focus on data-driven intelligence will enable OPITO to harness insights into global workforce and safety trends, ensuring informed decision-making. In alignment with social value principles and the UN Sustainable Development Goals, OPITO will enhance educational opportunities, promote inclusive career pathways, support economic growth, and drive industry innovation and infrastructure. Lastly, through business effectiveness, OPITO will implement targeted and measurable continuous improvement initiatives, ensuring operational excellence across all aspects of its operations.

COMPANY OVERVIEW:

Operating for over 50 years, OPITO is an industry-owned organisation, with centres of excellence in five key regions – UK and Europe, Middle East and Africa, Asia Pacific, the Americas and Brazil.

We drive consistency and safety compliance across global standards and qualifications, creating workforce development solutions. OPITO is a global leader in workforce safety, leading the skills focused dialogue with international governments as our industry prepares to meet Net Zero targets.

Each year, more than 500,000 people are trained to OPITO standards through one of over 240 OPITO approved centres operating across 50 countries globally.

OUR VALUES

At OPITO, we are committed to fostering an inclusive, dynamic, and engaging workplace where individuals can bring their authentic selves to work. We value diversity, collaboration, and a spirited approach to our mission, believing that a strong team is built on mutual respect, passion, and a shared commitment to excellence.

Guided by our core values, we are steadfast in our commitment to:

• Integrity – Acting with honesty and responsibility in all that we do.
• Collaboration – Working together to achieve common goals and drive success.
• Adaptability – Embracing change to stay ahead in a dynamic environment.
• Care – Prioritising the well-being and growth of our team, partners, and industry.

At OPITO, we don’t just talk about our values—we live by them, creating a workplace where passion, resilience, and a positive mindset thrive.

JOB PURPOSE:

As Data Management Administrator reporting to the Data Management Team leader, you will be responsible for maintaining and updating the Vantage Central Register and HUB with OPITO approved training for the workforce.

ROLE RESPONSIBILITIES

Your responsibilities may include but not limited to:

• Assisting with review of merges for potential matches found by the API feed via the HUB

• Admin tasks of reviewing and ignoring potential similar records within the Merge Section

• Reviewing & Managing continuous high volume of Vantage Corrections

• Updating HUB/Vantage with centres adjustments ie Dates of birth, name changes

• Correcting the HUB/Vantage centres csv upload errors

• Supporting Data Management Team as required with AOB

• Any other duties commensurate with the level of responsibility of this role.

Health & Safety / Quality Assurance

Main functions may include some or all of the following:

• Complying with relevant Company Health and Safety policies and procedures

• Managing and maintaining controlled documents relating to Industry Standards

• Ensuring all Standards related processes and procedures are complied with at all times

• Contributing to the annual review of Standards ISO related processes and procedures

Knowledge, Skills and Abilities – Essential vs Desirable

Essential

• Works on own initiative

• Effective communication skills

• Flexible and adaptable

• Able to work under pressure and to deadlines

• Management of large volumes of continuously refreshed data

• A background in high volume data electronic data management /databases desirable

• Good customer care skills

• Accuracy and attention to detail

• Good computer and keyboard skills

Desirable

• Knowledge of Vantage Central Register database/HUB although not essential as training will be provided

General:

Main functions may include some or all of the following:

• General Business Support Duties

• Undertakes special projects and fulfils other duties as may reasonably be required by the company, in line with the incumbent’s skills, knowledge, abilities and personal development opportunities.