Administrative Support Officer job at Birmingham Full Time NEW

Overview
We are seeking a highly organised and proactive Administrative Assistant to join our team. This role involves providing essential support to ensure the smooth operation of daily office functions. The ideal candidate will possess strong organisational skills, excellent communication abilities, and proficiency in various computer applications. This paid position offers an opportunity to develop your administrative expertise within a professional environment.

Duties

• Managing and maintaining filing systems, both electronic and physical, to ensure easy retrieval of information
• Handling incoming calls with professional phone etiquette and directing enquiries appropriately
• Assisting with data entry tasks using programmes such as Microsoft Office, Google Workspace, and QuickBooks
• Preparing and organising documents, reports, and correspondence as required
• Scheduling appointments, meetings, and managing calendars for team members
• Supporting invoicing processes and basic bookkeeping tasks through QuickBooks
• Assisting with general administrative duties including photocopying, scanning, and mailing
• Providing support during meetings by preparing materials and taking minutes as necessary

Requirements

• Proven office experience or administrative experience demonstrating organisational ability
• Strong computer skills with proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and data entry tools
• Excellent typing skills with attention to detail and accuracy
• Good organisational skills with the ability to prioritise tasks effectively
• Professional phone etiquette and clear communication skills
• Ability to work independently whilst supporting team objectives
• Familiarity with clerical procedures and basic bookkeeping is desirable but not essential
• A proactive attitude with the willingness to learn new systems and processes

This role is ideal for a motivated individual seeking to advance their career in administration within a supportive environment.

Pay: £30,420.00-£31,541.61 per year

Work Location: In person