Administrative Assistant job at Kingston upon Hull Full Time NEW

Sapphire Signs is looking for an organised and proactive Administrative Assistant to support our busy Contracts and Installations departments. Based at our head office in Hull, this is a great opportunity to join a well-established signage business delivering high-quality signage projects for many blue chip clients across the UK.

About the Role

The successful candidate will provide day-to-day administrative support to help keep our projects running smoothly. The role will involve coordinating paperwork, updating internal systems, liaising with internal teams and customers, and helping ensure projects are organised, accurate and on schedule.

This position is ideal for individuals seeking a dynamic role that combines organisational responsibilities with opportunities for professional growth. The successful candidate will be detail-oriented, reliable, and eager to support our team in achieving operational excellence.

Key Responsibilities

• Provide administrative support to the Contracts Team and Installations Department.
• Prepare, process and organise project documentation, job packs and internal paperwork.
• Update spreadsheets, databases and internal systems accurately and in a timely manner.
• Liaise with clients, suppliers, subcontractors and internal departments by phone and email.
• Schedule appointments, installations and team diaries where required.
• Assist with planning deliveries and general job tracking.
• Help ensure all records and documents are maintained to a high standard.
• Support the wider team with general office and administration duties as needed.

Skills and Experience

• Previous administration experience in a busy office environment.
• Strong organisational skills with excellent attention to detail.
• Confident communication skills, both written and verbal.
• Ability to manage multiple tasks and prioritise effectively.
• Good working knowledge of Microsoft Office, including Outlook, Word and Excel.
• A professional, positive and team-focused approach.
• Experience working in contracts, construction, manufacturing, installations or maintenance administration would be an advantage.
• Ideally you will have a minimum of 1 year experience of working within an office environment, but for the right candidate we will provide additional training

The salary is based upon the National Living Wage. This may be negotiable and will be commensurate to qualifications and experience.

Exact hours and holiday entitlement to be agreed, but you will be expected to work for 37 hours per week in a full-time position. Part time working hours may be considered for the right candidate (salary will be pro-rata).

How to Apply

If you are organised, dynamic, reliable and ready to support a fast-paced operational team, we would love to hear from you. Please send your CV and a short cover note to the recruitment team to apply.

Pay: £24,420.00-£28,080.00 per year

Benefits:

• Company pension
• Free parking

Experience:

• Administrative: 1 year (required)
• Microsoft Excel: 1 year (required)

Location:

• Kingston upon Hull HU5 4HF (preferred)

Work Location: In person