Administration Assistant job at Gravesend Full Time NEW

Office Administrative Assistant

Reporting To – Managing Director / Office Team

Location : Office Based – Meopham DA13

Job Purpose

To provide efficient administrative support to the business, ensuring the smooth day-to-day running of the office while assisting with basic bookkeeping, and general business operations.

Key Responsibilities Administrative Duties

• Answering telephone calls and directing enquiries appropriately.
• Maintaining company filing systems, both electronic and paper-based.
• Preparing letters, reports, quotations, and other business documents.
• Scheduling meetings, appointments, and managing diaries.
• Ordering office supplies and maintaining stock levels.
• Assisting with project administration and document control.
• Maintaining employee records and training documentation.
• Supporting the management team with general administrative tasks.
• Assisting with tender submissions and pre-qualification questionnaires (PQQs) when required.

Bookkeeping & Finance Duties (Non – Mandatory)

• Processing purchase invoices
• Raising sales invoices
• Recording receipts, payments, and financial transactions.
• Assisting with payroll administration and timesheet processing.
• Monitoring subcontractor invoices and payment schedules

Additional Duties

• Supporting health and safety administration.
• Assisting with fleet, plant, and vehicle records.
• Maintaining confidentiality of company and client information.
• Undertaking any other reasonable duties as required by management.

Skills & Experience Required Essential

• Previous experience in an administrative role.
• Good knowledge of Microsoft Office (Word, Excel, Outlook)
• Strong attention to detail and accuracy.
• Good written and verbal communication skills.
• Ability to work independently and as part of a team.
• Experience handling confidential information.

Desirable

• Previous bookkeeping or accounts administration experience.
• Experience using accounting software such as Xero, Sage, QuickBooks, or similar.
• Experience within the construction or civil engineering sector.

Personal Attributes

• Professional and reliable.
• Proactive and self-motivated.
• Strong problem-solving skills.
• Flexible approach to work.
• Positive attitude and willingness to learn.

Salary & Benefits

• Competitive salary dependent on experience.
• Training and development opportunities.
• Annual leave entitlement plus bank holidays.
• Opportunity for career progression within a growing business.

Pay: From £14.00 per hour

Benefits:

• On-site parking

Work Location: In person