Administration Assistant – 12mo Maternity Cover job at Loughborough Full Time

Overview
We are seeking a proactive and organised Assistant Coordinator to support our team in daily administrative and operational tasks covering a maternity period. This role is ideal for individuals with organised, proactive, and confident in managing multiple tasks simultaneously, and have proficiency in various computer applications. The successful candidate will play a vital part in ensuring smooth communication and efficient workflow within our organisation. This role offers an excellent opportunity to develop administrative expertise in a dynamic environment.

Responsibilities

• Manage general administrative duties, including data entry, filing, and documentation.
• Process incoming work requests and ensure they are logged, prioritised, and assigned appropriately.
• Act as a central communication point between clients, engineers, and subcontractors.
• Source materials, equipment, and supplies at the best available rates.
• Prepare and issue quotations for clients in a timely and accurate manner.
• Raise purchase orders and track deliveries to ensure materials arrive on schedule.
• Assist with scheduling, job updates, and internal coordination.
• Maintain accurate records of job progress, correspondence, and costs.
• Support the team with any additional administrative or coordination tasks as needed.

Skills & Experience

• Proven office experience with a solid understanding of administrative procedures.
• Excellent organisational skills with the ability to multitask efficiently.
• Experience in data entry and clerical work with high accuracy and attention to detail.
• Strong computer skills, including proficiency in Microsoft Office (Outlook, Word, and Excel).
• Strong phone etiquette and communication skills
• Confident in liaising with clients, suppliers, and contractors.
• Good typing speed and familiarity with office equipment such as printers and scanners
• Previous administrative experience is preferred but not essential; a willingness to learn is important
• Ability to work independently as well as part of a team in a fast-paced environment

This role offers an engaging environment for motivated individuals eager to enhance their administrative capabilities while contributing positively to organisational success.

Pay: £24,420.00-£38,553.97 per year

Benefits:

• Free parking
• On-site parking

Ability to commute/relocate:

• Loughborough LE11 1AW: reliably commute or plan to relocate before starting work (required)

Experience:

• Administrative: 2 years (required)

Work authorisation:

• United Kingdom (required)

Work Location: In person