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Full job description
We are seeking an organised, adaptable and proactive individual to join our busy Faculty Hub team as a Department Administrative Assistant.
About the role
This is an excellent opportunity for individuals, including recent school leavers, who are looking to take their first steps in a professional administrative career.
This is a dynamic and fast-paced position where no two days are the same. Your responsibilities will include:
Reception support – act as the first point of contact for students, staff, and visitors, dealing with enquiries in person, by phone, and by email in a professional and friendly manner.
General office administration – carry out tasks such as filing, photocopying, data entry, raising purchase requests, and organising meetings or events.
Student and staff support – help maintain accurate records, assist with teaching-related administration, and support staff with day-to-day tasks.
Events and activities – provide practical support for offer holder days, open days, inductions, and departmental events, ensuring a welcoming experience for all attendees.
Web and systems administration – assist with updating departmental web pages, online learning platforms, and the preparation of data and reports.
About you
To be successful in this role, our ideal candidate would demonstrate these skills and behaviours
- Good communication skills and a helpful, professional manner.
- Prioritise effectively and manage competing deadlines
- Work independently, using initiative to solve problems
- Quickly learn and adapt to new systems and procedures
- Communicate confidently and work well as part of a collaborative team
- Confident using everyday technology and supporting hybrid meetings, with the ability to set up meeting rooms, use video meeting software and resolve basic technical issues.
Further information
No prior experience in university administration is required – this role is designed to help you develop valuable skills and knowledge in a supportive environment.
In return, you’ll be welcomed into a supportive faculty community where your contributions are valued. We are committed to developing and rewarding our staff, and this role provides a real opportunity to make an impact across departmental and faculty services. Our Professional services mission statement embodies all the above and we would expect any new team member to demonstrate these behaviours.
For an informal discussion about the role please contact Sarah Stead, Department Operations Manager at [email protected].
We consider ourselves to be a university where difference is celebrated, respected and encouraged. We have an excellent international reputation with staff from over 60 different nations and have made a positive commitment towards gender equity and intersectionality receiving a Silver Athena SWAN award. We truly believe that diversity of experience, perspectives, and backgrounds will lead to a better environment for our employees and students and encourage applications from all genders, backgrounds, and communities, particularly from under-represented groups, and value the positive impact that will have on the university. We are committed to maintaining a safe and secure environment for our students, staff, and community by reinforcing our Safer Recruitment commitment.
We’re very proud to be a signatory of the Armed Forces Covenant. an accredited Disability Confident Leader; autism friendly university, committed to building disability confidence and supporting disabled staff.
What we can offer you
We’re continually expanding our benefits package to better support you and enhance your experience with us and the below is just an example of some of the many great benefits we offer:
- Employee assistance services through Health Assured, including access to the Wisdom app
- Generous annual leave allowance with an additional 5 discretionary days so that you can enjoy a positive work life balance
- Generous employer contributory pension schemes
- Cycle to work scheme
- Electric vehicle salary sacrifice scheme
- Staff discount at Team Bath gym
- Staff benefits include discounted postgraduate tuition and language courses, alongside a wide range of personal and professional development opportunities such as apprenticeships, LinkedIn Learning, and more
- Local discounts, including free entry to the Holburne Museum in Bath
- A family-friendly workplace
- An excellent reward package that recognises the talents of our diverse workforce
- Relocation allowance
Find out more about our benefits hear from our staff about what makes the University of Bath a great place to work as well as following us X and LinkedIn.
Be Well at Bath
We’re committed to creating a health-supporting working environment where everyone can thrive and be at their best. We offer a range of resources to enable you to do that from your first day here, including:
- Staff support groups and networks
- A network of Staff Wellbeing Champions
- A suite of tools, resources and frameworks that enable you to be at your best and thrive
Find out more about being at your best at Bath.
- Job Description & Person Specification
Right to Work in the UK: We do not assess immigration or right to work status until offer stage. Being invited to interview does not guarantee you are eligible for visa sponsorship and all offers are conditional on meeting right to work requirements. Further information is available on our application support webpage.
Anonymous shortlisting: We are constantly seeking to reduce the unconscious bias that enters any assessment process, with the goal of creating an inclusive and equal assessment process. To support this, personal details such as your name, may be removed from application forms at the initial shortlisting stage.