Transport Assistant job at Coventry Full Time NEW

Transport Assistant

Purpose: Support the Transport Team by ensuring that all abnormal load movements are fully compliant with legislation and carried out safely and efficiently. To support with time sensitive deadlines and general administrative support to the transport team.

As a key influencer across the Lynch team this role will help implement and embed the company vision and behaviours across all that we do. Our vision is about ‘being the best’ at all that we do and enabling our great people to be the best they can be. To achieve this, we need to focus on delivering the highest service and focusing on getting things ‘right first time’, to support this we need to attract the best people who share our values for success and our passion for making an impact on tomorrows future.

This role is vital for ensuring our behaviours become real and are prioritised to enable our success:

CAN DO – It’s our positive attitude that achieves our can-do approach. We work together as one team to deliver solutions to our challenges.

PASSION – We achieve right first time by having pride and enthusiasm. Being passionate empowers us to deliver an industry leading service to our customers.

ONE TEAM – We put the success of the team ahead of any personal gain. By communicating effectively, we support our colleagues and exceed our customers’ expectations.

RESPECT – We trust and respect our colleagues, and our customers. We have integrity and create inclusive environments creating a healthy, safe, and fun workplace.

Reporting Lines:

You will report into the Transport Manager

Focus Areas of the Role

The success of the Transport Assistant will be measured by the effective delivery of the following key responsibilities:

• Coordinate and process abnormal load movement notifications with relevant authorities (e.g., police, local councils, highways agencies) in line with legal requirements.
• Maintain accurate and up-to-date records of vehicle movements, permits, and associated compliance documentation.
• Support daily fleet operations by liaising with drivers, transport planners, and customers to ensure timely and efficient delivery and collection of plant equipment.
• Provide administrative and operational support to the transport and fleet team, including filing, data entry, reporting, and record management.
• Handle internal and external queries professionally, ensuring clear and prompt communication.
• Manage and coordinate HS2 site bookings and related access documentation.
• Assist with compliance activities, helping to ensure all transport and fleet operations meet health, safety, and legal obligations.
• Raise purchase orders for vehicle parts, repairs, and maintenance services under the authority of the Transport Manager, Depot Manager, or Head of Transport.
• Ensure all departmental administration—including documentation, records, and approvals—is completed accurately, checked, and filed appropriately.

Success Enablers

To be successful in this role, you will bring the following skills, attributes, and experience:

• Previous experience in plant hire, construction, transport, or logistics administration (desirable, though training will be provided).
• Excellent organisational skills with strong attention to detail and accuracy.
• Clear and confident communication skills (both written and verbal) for liaising effectively with drivers, customers, suppliers, and regulatory bodies.
• Proactive and adaptable, able to manage multiple priorities in a fast-paced operational environment.
• Competent IT skills, particularly in Microsoft Office (Word, Excel, Outlook).
• Knowledge of abnormal load regulations and transport compliance (advantageous but not essential).

Why work for Lynch?

Welcome to our family, we really appreciate you taking the time to consider joining our amazing team. Our people are at the heart of our business, and you will be a vital member to help us continue to grow and develop as a business.

We have a really exciting future here at Lynch and our expectations are very high, we believe in providing the highest standards of customer service, with a focus on getting things ‘right first time’ and we are really excited to meet the best people who have the skills and passion to help us achieve our full potential, thank you.

What’s our why:

We are passionate about making the construction industry the career of choice and we will do this by creating the greatest people experience here at Lynch, which results in better performance for our customers, our society, and our planet.

We have the potential to impact the world we live in, and we plan to make that impact a positive one for all who work for and with us.

Our culture

As a family-owned business we pride ourselves on our inclusive environments that drive fun, wellbeing, and high performance across all that we do. You really are joining a family and not just a business.

Equal Opportunities

We welcome enquiries from everyone and value diversity in our workforce.

Flexible Working

You are welcome to ask about flexibility at interview stage.

Reasonable Adjustments

Please contact us if you need any adjustments during the recruitment process.

Job Types: Full-time, Permanent

Work Location: In person