CIMEC Project Administrator job at London Full Time

About us

This is an exciting opportunity to join the UCL Centre for International Medical Education Collaborations (UCL CIMEC). We have been operating since 2013 and have a sustained track record of delivering high quality partnership projects. UCL CIMEC harnesses expertise from across UCL to offer a range of services designed to enable, inform and support high-quality, scientifically rigorous and patient focused education and training globally.

We are involved in a range of high-profile projects with partner universities and institutions around the world. Supporting the establishment of new health sciences programmes and institutions; and helping to transform and modernise existing educational programmes. UCL CIMEC believes in working with our partners to create meaningful change that continues to deliver transformative benefits long after our collaborations have formally ended. To find out more visit the UCL CIMEC website: www.ucl.ac.uk/cimec

About the role

The UCL CIMEC Project Administrator plays a key role in supporting the team’s partnership activities and service delivery through high-quality administrative support. This includes managing records, finances, travel, meetings, events, and project coordination. The role involves close collaboration with colleagues across UCL Medical School, the Faculty of Medical Sciences, wider UCL departments, and external stakeholders, ensuring effective communication and smooth operations

Appointment details:

• The post is grade 6, the annual salary for which ranges from £36,433 to £41,833 (including London Allowance).
• The appointment is available asap and is offered on a permanent basis.
• This role is eligible for hybrid working with a minimum of 40% on site. The CIMEC team is expected to attend to meetings in person on Tuesdays, Thursdays and additional days on demand to align to specific role requirements.
• We will consider flexible work arrangements wherever possible.
• This role does not meet the eligibility requirements for a Skilled Worker Visa certificate of sponsorship under UK Visas and Immigration legislation. Therefore, UCL will not be able to sponsor individuals who require right to work in the UK to carry out this role.
• This appointment is subject to UCL Terms and Conditions of Service for Research and Professional Services Staff. Please visit https://www.ucl.ac.uk/human-resources/conditions-service-research-teaching-and-professional-services-stafffor more information.

About you

You will have a relevant undergraduate degree or equivalent professional experience, with a strong track record of working in high-performing teams within busy environments. You are highly organised and methodical, with excellent interpersonal and written communication skills, including experience managing meetings, engaging diverse stakeholders, and maintaining accurate records. Proficient in Microsoft Office and quick to learn new systems, you are detail-oriented, deadline-driven, and able to prioritise effectively. A collaborative team player, you are adaptable, proactive, and motivated to contribute across a dynamic and evolving environment. Experience in international or higher education settings is desirable.

Application process

• The advert will close on 17/05/2026 at 23:59 BST, however we may close applications early if we receive a high volume of applications. Early application submission is recommended.
• Interview Date is to be confirmed
• A job description and person specification can be accessed at the bottom of this page.
• Please use the personal statement section to explain how you meet each essential and desirable criteria outlined in the person specification
• The UCL Ways of Working supports colleagues to be successful and happy at UCL through sharing expectations around how we work – please visit www.ucl.ac.uk/ways-of-working to find out more.

Contact details:

• If you have any queries about the role, please contact Abel Dorantes [email protected].
• If you need reasonable adjustments or a more accessible format to apply for this job online or have any queries about the application process, please contact UCLMS Recruitment at [email protected]

What we offer

As well as the exciting opportunities this role presents, we also offer some great benefits some of which are below:

• 41 Days holiday (27 days annual leave 8 bank holiday and 6 closure days)
• Additional 5 days’ annual leave purchase scheme
• Defined benefit career average revalued earnings pension scheme (CARE)
• Cycle to work scheme and season ticket loan
• Immigration loan
• Relocation scheme for certain posts
• On-Site nursery
• On-site gym
• Enhanced maternity, paternity and adoption pay
• Employee assistance programme: Staff Support Service
• Discounted medical insurance

Visit https://www.ucl.ac.uk/work-at-ucl/rewards-and-benefits to find out more.

Our commitment to equality, diversity and inclusion

As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.

We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce.

These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women.

Our department holds an Athena SWAN Silver award, in recognition of our commitment and demonstrable impact in advancing gender equality.

You can read more about our commitment to Equality, Diversity and Inclusion here : https://www.ucl.ac.uk/equality-diversity-inclusion/