Office Administrator job at Helensburgh Full Time

Office / QHSE Administrator (Part-Time)

About the Role

N J Slee Welding is looking for an organised, reliable and proactive Office / QHSE Administrator to join our team in Garelochhead. This is a varied part-time role supporting the smooth day-to-day running of the office while assisting with Quality, Health, Safety and Environmental (QHSE) administration.

The successful candidate will work closely with the Director and QHSE/Office Manager and play an important role in maintaining company records, compliance documentation and office organisation.

This position would suit someone who is highly organised, comfortable managing multiple tasks, and able to work independently in a fast-paced environment.

Hours & Location

• Based at our Garelochhead office
• Initially part-time, expected to be worked Mondays and Wednesdays
• Potential to increase to include Fridays depending on company workload

Standard Office Hours

• Monday to Thursday: 9:00am – 5:00pm
• Friday: 9:00am – 2:30pm (currently on a trial basis)

Key Responsibilities

General Administration

Reporting to the Director and QHSE/Office Manager, duties will include:

• General administrative tasks including filing, scanning, answering telephone calls, responding to emails and preparing documents
• Ordering and maintaining office supplies
• Providing day-to-day administrative support to management
• Maintaining electronic records and documentation using internal software systems (training provided)
• Providing office cover during annual leave, training or staff absence
• Assisting with company vehicle administration including MOTs, servicing, tax and related records
• Helping maintain a clean, organised and professional office environment
• Supporting additional office duties as required

QHSE Administration

Responsibilities will include:

• Maintaining and updating Quality and Health & Safety documentation in line with BSI requirements
• Assisting with the upkeep of company policies and procedures
• Updating and maintaining SafeContractor and Constructionline documentation
• Maintaining employee training records and arranging renewals where required
• Monitoring and arranging renewals for base passes and security clearances
• Assisting with general compliance and audit preparation tasks
• Supporting additional QHSE administration duties as required

Qualifications & Experience

Essential

• Minimum HNC qualification (or equivalent) in a relevant subject
• Minimum 5 years’ experience in a busy office or administrative environment
• Strong IT skills, including Microsoft Word, Excel and Outlook
• Excellent organisational skills and attention to detail
• Strong written and verbal communication skills
• Ability to manage workload independently and prioritise tasks effectively

Desirable

• Previous experience working with management systems such as ISO 9001
• Experience within engineering, manufacturing or construction environments
• Familiarity with compliance systems such as SafeContractor or Constructionline

Personal Qualities

We are looking for someone who is:

• Reliable, trustworthy and punctual
• Professional and approachable
• Able to use initiative and work independently
• Comfortable handling confidential information with discretion
• Adaptable and willing to assist with a wide range of tasks
• Customer-service focused with a positive attitude

What We Offer

• Flexible part-time opportunity with potential for increased hours
• Supportive and friendly working environment
• Training provided on company systems and procedures
• Varied and interesting role within an established welding and fabrication business

To apply, please submit your CV along with a short covering email outlining your relevant experience.

Pay: From £13.00 per hour

Benefits:

• Casual dress
• Company pension

Work Location: In person