QA Administrator and Radiotherapy PA job at London Full Time NEW

This role offers an exciting opportunity to join the Radiotherapy (RT) and Proton Beam Therapy (PBT) team at UCLH. The post holder will provide comprehensive executive assistant and quality administrative support across the services. The postholder will be based in the Radiotherapy and Proton Beam Therapy department in the Uinversity College Hospital and Grafton Way Building.

UCLH is seeking a committed individual with the energy and focus to continue building on the existing service of excellence.

Radiotherapy services at UCLH are delivered across two departments. The photon department is equipped with Varian TrueBeam systems with advanced imaging packages and 6DoF couches. The department has a comprehensive brachytherapy suite and a Gulmay skin unit. UCLH is one of only two NHS sites delivering proton beam therapy across the NHS. The proton beam therapy (PBT) department is equipped with Varian ProBeam gantries with advanced imaging packages and robotic couches. Both departments have a dedicated CT scanner and the PBT department also has a dedicated MRI scanner.

The department delivers radiotherapy services for a broad spectrum of cancers comprising of common cancers as well as specialist treatments including brachytherapy, and total body irradiation. The PBT department focus’s predominantly on head and neck, brain and sarcoma treatment sites. Paediatrics and TYAs make up approximately one third of the patient cohort.

Please note this advert may close early, due to high numbers of applicants.

The postholder will provide full and comprehensive executive assistant and quality administrative support to the Radiotherapy Services Manager, Proton Beam Therapy Operational Lead and Radiotherapy Services Quality Manager. They will work closely with the radiotherapy services Quality Team in the maintenance of the quality management system.

They will be expected to form strong working relationships with the team leads taking on delegated duties, undertaking departmental audits, service evaluation, quality improvement projects, organising meetings and recording minutes. In addition, they will be required to assist with data entry onto clinical systems, to run reports and to collate data. The post holder will review performance data, trends, and processes, and use analysis and judgement to identify and propose opportunities for development and improvement.

University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top-quality patient care, excellent education, and world-class research.

We provide first-class acute and specialist services across eight sites:

University College Hospital (incorporating the Elizabeth Garrett Anderson Wing)

National Hospital for Neurology and Neurosurgery

Royal National ENT and Eastman Dental Hospitals

University College Hospital Grafton Way Building

Royal London Hospital for Integrated Medicine

University College Hospital Macmillan Cancer Centre

The Hospital for Tropical Diseases

University College Hospital at Westmoreland Street

We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women’s health and the treatment of cancer, infection, neurological, gastrointestinal and oral disease. It has world class support services including critical care, imaging, nuclear medicine and pathology.

We are committed to sustainability and have pledged to become a carbon net zero health service, embedding sustainable practice throughout UCLH. We have set an ambitious target of net zero for our direct emissions by 2031 and indirect emissions by 2040.

For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description.

To provide full administrative support and diary management to the Radiotherapy Services Manager or Proton Beam Therapy Operational Lead

• To provide full administrative support to the RT/PBT technical lead radiographer, Pre-treatment lead radiographer and Research and Development lead radiographer.
• To provide full and comprehensive administrative support to the Radiotherapy Services Quality Manager.
• To organise regular and ad hoc meetings for the RT/PBT department including venues, generation and distribution of agendas, minutes and other documentation and the recording of notes and minutes during meetings.
• Ensure that recorded actions from meetings are followed up and acted on within the agreed timescale.
• Assist members of the RT/PBT Department with the booking of travel and accommodation as required.
• Assist team leads in recording of planned and unplanned leave and overall support of ESR and HealthRoster system to managers in RT/PBT.
• To play a pivotal role in the stock control and purchasing of consumables for the whole RT/PBT department.
• To actively maintain the ISO 9001:2008 Quality System.
• To support the department in times of inspection, external audit or accreditation.
• To undertake internal quality system audits.
• To support the Cancer Division Audit Programme and to support the designated clinical audit lead to deliver this.
• To support the Information & Support Superintendents in the development and production of a wide variety and large number of departmental site-specific patient information leaflets and booklets.
• To provide QA administrative support to the Superintendent Radiographers in order to contribute to the efficiency of the PBT department.
• To provide QA administrative support and appropriate documentation to other staff within the establishment in order to contribute to the efficiency of the department.
• To provide QA administrative support/documentation to students, APs, and other members of staff undergoing training in the department, thus facilitating their ongoing education.
• To assist with Data entry on to clinical systems. This may involve data entry into the planning database, amending/ inputting data into ARIA and running reports from the departmental databases and ARIA.
• Review performance data, trends, and processes, and using analysis and judgement to identify and propose opportunities for development and improvement.
• To review statistical process charts and advise the services team leads in changes that may require attention or to note.
• To participate in monitoring compliance against nationally relevant targets
• To prepare quality reports for presentation at meetings within the Trust, Radiotherapy Network Meetings, NHSE level meetings and those undertaken with any Private providers.

Come and be a part of the best NHS trust in England to work for, according to our staff*

• UCLH top trust to work at in England – In the most recent NHS staff survey UCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England – for the third year in a row.

UCLH recognises the benefits of flexible working for staff – To find out more, visit: Flexible working .

To discover more about what makes UCLH a great place to work, visit: Why Choose UCLH?