Project Administrator job at Remote Full Time

Project Administrator

Location: Remote

About Inspace

Inspace is a leading fitness and wellness company delivering premium equipment solutions, bespoke facility design, and complete build services across the fitness, corporate, education, leisure, and public sectors.

We work with clients ranging from private gyms and wellbeing studios to local authority trusts, government organisations, and large corporate environments – helping them create world-class spaces for health, performance, and wellbeing.

As our business continues to grow, we are looking for a highly organised and proactive Project Administrator to support the coordination and delivery of projects across the company.

Role Overview

The Project Administrator will provide administrative and operational support to the projects team, helping ensure projects are delivered efficiently, professionally, and to a high standard.

This role will involve coordinating project administration across facility developments, refurbishment works, and wellness space projects. The successful candidate will act as a key point of communication between clients, suppliers, contractors, and internal teams throughout the project lifecycle.

The role is suited to someone who thrives in a fast-paced environment, can manage multiple priorities, and has strong organisational and communication skills.

Key Responsibilities

· Provide administrative support to the projects and operations teams

· Assist with scheduling installations, deliveries, contractors, and site activities

· Coordinate project documentation including quotations, purchase orders, delivery schedules, and project records

· Maintain accurate project trackers, spreadsheets, and internal systems

· Liaise professionally with clients, suppliers, contractors, and internal teams regarding project progress and updates

· Monitor project timelines and assist with tracking key milestones and deadlines

· Support procurement and ordering of equipment, materials, and project-related services

· Assist with managing supplier, contractor, and compliance documentation

· Prepare meeting notes, reports, and project updates

· Handle project-related enquiries via phone and email

· Support the successful handover and completion of projects

· Assist with general operational and office administration where required

Skills & Experience

· Previous experience in a project administration, coordination, or business support role

· Excellent organisational and multitasking skills

· Strong written and verbal communication abilities

· High attention to detail and accuracy

· Proficient in Microsoft Office, particularly Excel, Word, and Outlook

· Ability to manage competing priorities and work independently

· Experience within construction, fit-out, facilities management, wellness, or fitness-related sectors would be advantageous but not essential

· Experience using project management or scheduling software would be beneficial

Personal Attributes

· Professional and reliable

· Proactive and solution-focused

· Strong time management and organisational skills

· Adaptable and able to work under pressure

· Positive, collaborative, and team-oriented

· Comfortable working within a dynamic and growing business environment

· Committed to delivering excellent client service

What We Offer

· Opportunity to work within a leading fitness and wellness company

· Exposure to a diverse range of exciting projects and sectors

· Supportive and collaborative working environment

· Career development and progression opportunities

· Flexible working approach where appropriate

· A varied and engaging role with genuine responsibility

To apply, please include your CV and a short cover letter outlining your experience and suitability for the role, or alternatively send the relevant information to [email protected]

Pay: £27,000.00 per year

Benefits:

• Work from home

Work Location: Remote