Program Assistant – London job at London Full Time

Program Assistant, London

On-site – London | Verto Education
Learn more about us:
https://vertoeducation.org

About Verto

Verto is on a mission to provide the best possible start to college. We make travel and experiential education a core part of the first year, enabling students to begin their academic journey overseas before transferring to one of 70+ partner universities in the United States.

We are building a more accessible, more impactful model of higher education. We are a fast-growing, mission-driven organisation creating transformational global experiences.

✨ About the Role

This is a temporary position for the Fall semester that will begin in July and end in December.

Reporting to the London Operations Manager, Program Assistant works to create an inclusive environment that promotes Verto’s core values of compassion, transformation, vulnerability and responsibility. Program Assistants will be responsible for assisting with various administrative tasks, coordinating program logistics, and providing support to students and other stakeholders.

A successful Program Assistant demonstrates initiative, possesses the ability to work autonomously as well as part of a team, communicates effectively, and maintains a positive attitude.

This job description is meant to provide an outline of essential job functions of the Program Assistant position and is not an all-inclusive list.

What You’ll Be Doing

• Serve as the first point of contact onsite by greeting, welcoming, and directing them appropriately.
• Assist with coordination of program logistics, including travel arrangements, accommodation bookings, excursions, and cultural activities.
• Assist with the development and dissemination of program materials, including orientations, handbooks, and informational resources.
• Support program evaluation and assessment efforts, gathering feedback from participants and stakeholders to inform program enhancements.
• Contribute to the development and implementation of initiatives to enhance the overall student experience
• Submit reports, paperwork, and projects on time and with attention to detail.
• Monitor student academic progress, update records, and take necessary academic actions while ensuring accurate reporting.
• Conduct Health & Safety inspections and student well-being checks as directed.
• Fill in for Student Support Advisors as needed.
• Create and maintain a student-centered environment by engaging regularly with students and guests.
• Support Student Club programs and initiatives to enhance student involvement.
• Educate students on Verto policies and procedures, including safety guidelines, Code of Responsibility, and Academic Actions.
• Preserve the confidentiality of personal information obtained during employment.
• Serve in an on-call rotation to address community needs and respond to emergencies according to protocol.
• Educate students on Code of Responsibility, Academic Integrity, and Housing policies.
• Write incident reports promptly, ensuring clarity, accuracy, and appropriate detail.
• Follow up with students in crisis or confronted for policy violations to provide support.
• Provide academic support to students and escalate academic concerns as necessary.
• Assess student programmatic needs and address them proactively.
• Sign for deliveries and ensure all mail and packages are distributed accordingly.
• Provide administrative support to all team members as necessary

What We’re Looking For

Must-have:

• Fluency in English
• Ability to work on-site in an office environment
• Bachelor’s degree in a related field or equivalent experience.
• Previous experience in student support, advising, or similar roles preferred.
• Excellent organizational, time management, and communication skills.
• Proficiency in relevant software applications and ability to learn new systems quickly.
• Ability to handle crisis situations calmly and effectively.
• Strong interpersonal skills and commitment to fostering inclusive communities.
• Knowledge of international education or study abroad programs is advantageous.
• Flexibility to work occasional evenings, weekends, and travel as needed.

WORK AND ENVIRONMENTAL CONDITIONS

• Program Assistants will be expected to attend overnight trips in which accommodations and schedule may differ from typical conditions
• The work pace is continually fast-paced and work is required for more than 4 hours at time
• The environment in which the job is performed outside may include exposure to extreme temperature, noise, heights, or other hazards

Why Join Verto?
The below are for full-time Employees

• Be part of a mission-driven organisation reimagining higher education
• ✈️ Work in a globally-minded, international environment
• Exposure to cross-functional teams (academics, operations, student life)
• 25 days paid vacation + Bank Holidays
• Employee Assistance Program (EAP) for wellbeing support
• Opportunity to grow in a fast-moving, impact-driven organisation

Even if you don’t meet 100% of the above qualifications, you should still seriously consider applying. Studies show that you can still be considered for a role if you meet just 50% of the role’s requirements.

Compensation
At Verto, base salary is one part of your total compensation package.

Verto is committed to providing reasonable accommodations to candidates with disabilities. If you require support during the recruitment process, please let us know.

Data Privacy

By applying for this role, you acknowledge that Verto Education will process your personal data for recruitment purposes. This includes assessing your application, communicating with you, and managing the hiring process. Your data will be handled in accordance with applicable data protection laws, including the General Data Protection Regulation (GDPR) where applicable.

Equal Opportunity Employer

Verto Education is an equal opportunity employer. We are committed to building an inclusive and diverse workplace and welcome applications from all qualified candidates. We do not discriminate on the basis of any protected characteristic, including race, religion or belief, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by applicable law.