Personal Assistant to Managing Director job at Canary Wharf Full Time NEW

Job Overview
We are seeking a highly organised and proactive Personal Assistant to support the Managing Director. This role involves managing administrative tasks, coordinating schedules, and ensuring smooth daily operations. The ideal candidate will possess excellent communication skills, proficiency in office software, and the ability to handle multiple priorities efficiently. This is a paid position suitable for individuals with a strong background in administrative support and office management.

Duties

• Manage and maintain the Managing Director’s calendar, scheduling appointments and meetings effectively
• Organise travel arrangements, including booking flights, accommodation, and transportation
• Prepare and edit correspondence, reports, and presentations using Microsoft Office and Google Workspace
• Handle incoming calls with professional phone etiquette and direct enquiries appropriately
• Perform data entry tasks accurately within QuickBooks and other relevant systems
• Assist with general administrative duties such as filing, photocopying, and organising documents
• Liaise with internal teams and external contacts to facilitate communication and coordination
• Monitor and respond to emails on behalf of the Managing Director when required
• Support special projects or events as needed to ensure successful execution

Experience

• Proven administrative experience in an office environment or similar role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Experience with QuickBooks or similar accounting software is desirable
• Strong organisational skills with the ability to prioritise tasks effectively
• Excellent data entry skills with high accuracy and attention to detail
• Previous clerical experience including document management and record keeping
• Demonstrated phone etiquette and professional communication skills
• Ability to type quickly and efficiently to handle correspondence and data entry tasks

This position offers an excellent opportunity for a motivated individual to develop their career supporting senior management within a dynamic organisation.

Pay: £27,000.00-£35,000.00 per year

Work Location: Hybrid remote in Canary Wharf E14 9XH