Personal Assistant to Director job at Sheffield Full Time NEW

We are looking for a highly organised, proactive, and operationally strong Personal Operations Assistant to support a senior executive operating across technology, business operations, international travel, and high-growth ventures.

This is not a traditional “admin assistant” role.

You will act as the operational backbone behind a fast-moving executive lifestyle — managing logistics, reducing cognitive load, solving problems independently, and ensuring day-to-day operations run smoothly across both business and personal responsibilities.

The ideal candidate is highly capable under pressure, exceptionally organised, tech literate, fast at learning systems, and naturally takes ownership without needing constant direction.

About The Role

This role combines:

• executive support,
• operational coordination,
• lifestyle management,
• travel logistics,
• scheduling,
• research,
• and problem-solving.

You will be responsible for creating structure around a high-output executive environment where priorities move quickly and attention is extremely valuable.

Success in this role means:

• reducing operational friction,
• improving efficiency,
• protecting executive focus,
• and proactively solving issues before they become problems.

Responsibilities Executive & Personal Operations

• Manage complex calendars and scheduling across multiple time zones
• Coordinate meetings, reservations, appointments, and logistics
• Handle inbox triage and prioritisation where required
• Organise and track personal and operational tasks
• Prepare daily summaries, reminders, and briefing notes
• Maintain structured operational systems and workflows

Travel & Logistics

• Coordinate international and domestic travel
• Manage flights, hotels, transfers, itineraries, and contingency planning
• Handle travel changes and last-minute operational issues
• Organise baggage, shipping, relocation, and movement logistics where required
• Ensure smooth coordination across personal and business travel

Research & Coordination

• Research vendors, products, services, tools, and operational solutions
• Compare options and present concise recommendations
• Liaise with suppliers, contractors, service providers, and external parties
• Coordinate bookings, purchases, subscriptions, and renewals

Administrative Operations

• Assist with expense tracking and operational organisation
• Maintain accurate records and documentation
• Help streamline operational processes and reduce inefficiencies
• Build and maintain organisational systems in tools such as Notion, ClickUp, Google Workspace, or similar platforms

Requirements Essential

• Extremely organised with strong attention to detail
• Strong problem-solving ability and independent thinking
• Excellent written and verbal communication skills
• Comfortable operating in fast-paced and rapidly changing environments
• Strong technology literacy and ability to quickly learn software/tools
• High level of discretion and professionalism
• Able to prioritise effectively under pressure
• Comfortable handling both operational and personal coordination tasks
• Based in or near Sheffield

Preferred

• Experience supporting founders, executives, entrepreneurs, or high-performance professionals
• Background in operations, project coordination, executive support, or startup environments
• Experience with travel coordination and logistics management
• Familiarity with productivity and operational tools
• Experience working across international time zones

Personality Traits We Value

• Calm under pressure
• Naturally proactive
• High ownership mentality
• Reliable and responsive
• Solution-oriented
• Low ego, high competence
• Strong common sense and judgment
• Comfortable figuring things out independently

What This Role Is NOT

This is not:

• a passive diary-management role,
• a slow corporate admin role,
• or a heavily scripted support position.

You will be trusted to think, act, solve problems, and improve operations proactively.

Pay: £24,420.00-£41,066.63 per year

Education:

• A-Level or equivalent (preferred)

Location:

• Sheffield, South Yorkshire (preferred)

Work Location: Hybrid remote in Sheffield (South Yorkshire)