Office & Team Administrator job at Cardiff Full Time NEW

At Green Gen Cymru, we’re acting now to build and operate a green energy network for Wales, that will make sure 100% renewable energy can flow to our homes, hospitals, schools, businesses, and communities.

We’re playing a pivotal role in providing a reliable and robust distribution network that will tackle the energy crisis, climate crisis, as well as the cost-of-living crisis. It will also empower rural communities through investment, jobs, and skills, enabling communities to live modern electric lives.

We want to make sure Wales has the energy it needs in a Net Zero world.

There’s endless potential for renewable energy in Wales – particularly from the wind that blows across our hills and mountains. But the green energy is stuck in the windy areas of Wales, and we need to get it to the homes, hospitals, schools, businesses, and communities that need it. To respond to this challenge and meet Welsh Government’s target for 100% renewable electricity in Wales by 2035, we’re developing a stronger, more resilient renewable electricity network that is greatly needed in Wales – distributing clean, green energy.

We want to build a positive, clean future for us all.

SALARY: From £30,000 per annum, depending on skills and experience

REPORTS TO: Board Secretary

LOCATION: Wales

The Office and Team Administrator will provide a full range of administrative support to the Green GEN Cymru team as they progress a portfolio of grid connection projects across Wales, including management of the head office in Cardiff, Wales. This is an exciting opportunity to join a high growth business and play a key role in the continued success of an expanding and critical part of the organisation.

MAIN RESPONSIBILITIES

Administrator to the Senior Management Team
o Calendar and diary management.
o Creation of presentations, reports and communication materials using the Microsoft Office suite.
o Managing internal mailboxes and team social events.
o Arranging travel, including flights, trains, hotels, restaurants and taxis.
o Collating and scheduling social media content from the team to be shared with the external affairs team.
o Minute taking at team meetings
o Provide administrative assistance to the wider team where necessary.

Administration management of the Green GEN Cymru head office in Hodge House, Cardiff.
o Greeting visitors warmly, signing them in & assigning visitor passes.
o Completing administrative tasks such as filing, delivering & processing post.
o Organising, and maintaining the office and reception area, ensuring health and safety standards are complied with
o Ensuring stationary supplies are stocked.
o Setting up meeting facilities – IT support/external support for visitors.
o Arranging catering for meetings and daily office use.
o Maintaining front door security, security cards and reporting any suspicious activity.
o Key contact for the building management, ensuring any issues or concerns are reported in a timely manner.
o Manage all office facilities and maintenance contracts such as cleaners and confidential waste management and Coffee Machine.
o Ensure coffee machine is cleaned and working correctly.
o Ensuring office best practice and implementation of clear desk policy.
o Support the management and logistics of IT for the office and remote workers.
o New starter IT set up for day 1 for all GGC colleagues.
o Manage home working equipment requests and mobile phone ordering for colleagues.
o Monitoring and maintaining fire safety and first aid records and certificates.
o Ownership and maintenance of the accident book and first aid kit.

Knowledge & Skills

• Excellent organisational skills and attention to detail.
• Strong communication and presentation skills, both written and verbal.
• Proven ability to maintain discretion and confidentiality.
• Ability to work as part of a team and form good working relationships, internally and externally.
• Ability to prioritise and pre-empt requirements.
• Flexible and adaptable.
• Excellent telephone manner.
• Confident, determined and deadline driven.
• Consistently high level of service to all team members, no matter their seniority.

Experience & Qualifications

• Previous experience in a PA/EA role supporting up to Director level (Desirable)
• Experience in working with the Microsoft Office suite (Word, Excel and PowerPoint)
• Experience working in a high-paced team environment

If you want to be part of that, take a look at our latest opportunities.

We develop energy infrastructure – generating, storing, and delivering power that
connects businesses and communities.

We’re contributing to solving some of the UK’s energy challenges by bringing
together renewable generation, modern grid infrastructure, and long-duration
electricity storage into one integrated system.

Our goal is to help deliver electricity where and when it’s needed, enabling increased
energy security and playing a part in the UK’s transition to a resilient, low-carbon
future.