Office & Property Administrator job at Bromley Full Time NEW

Aroma Property Services Ltd is a fast-growing property management company based in Bromley, working in partnership with London boroughs to provide council and emergency housing solutions across South East London. We also operate Aroma Property Stays, a serviced accommodation and short-let business. We are expanding rapidly and looking for the right person to grow with us.

The Role

We are looking for a reliable, organised, and proactive Office & Property Administrator to support the day-to-day running of both businesses from our Bromley office. This is a part-time role working 3 days per week, 6 hours per day, with flexibility for pre-arranged work-from-home days on suitable tasks.

Main Responsibilities

• Opening and closing utility accounts (gas, electricity, water, broadband) as properties turn over and maintaining accurate supplier records across the portfolio
• Keeping our property management system (Arthur) and Google Sheets trackers up to date with tenancy information, key dates, and property details
• Updating London borough housing teams when tenants move in or out, sending placement confirmation letters, and chasing outstanding council paperwork
• Being present at the office for key handovers when new tenants move in and maintaining an accurate key log
• Managing incoming calls, emails, and post and drafting routine correspondence on behalf of both businesses
• General office administration and ad hoc support to the Director

What We’re Looking For

• Strong organisational skills and excellent attention to detail
• Confident written and verbal communication — you will be representing the business externally with councils, tenants, and suppliers
• Comfortable with Microsoft Office and Google Workspace (Sheets, Drive, Gmail)
• Able to work independently and reliably without close supervision
• Previous experience in a property, lettings, or housing admin role is desirable but not essential
• Based in Bromley or nearby — proximity to the office is a genuine advantage for this role

What We Offer

• £18.00 per hour (£16,848 per annum)
• 18 hours per week across 3 days — specific days to be agreed
• Pre-arranged work-from-home flexibility on suitable admin days
• Direct access to the Director from day one — no layers of management
• A genuine path to a full-time Office Manager or PA role as the business grows
• The chance to be a key part of a growing, entrepreneurial property business where your contribution is visible and valued

Culture

We are a small, ambitious team that backs people who show initiative. If you spot a better way of doing something, we want to hear it. This role sits at the heart of both businesses — you won’t be a peripheral hire, you’ll be the person who keeps things running and makes sure nothing slips.