Makerspace Administrator job at Bognor Regis Full Time

Role Purpose:

The Administrator will support the Community and Development Lead to enable the growth and sustainability of the Bognor Makerspace, an inclusive community resource where people come together to co-create, share skills and knowledge, and work on projects in a supportive environment.

The role will ensure the smooth running of the Makerspace, and the Community and Development Lead’s focus on increasing awareness, participation, and income, ensuring the Bognor Makerspace remains active, inclusive, well-used, and becomes financially sustainable.

Both this role and the Community and Development Lead role are responsible for contributing to the delivery of the outputs and outcomes set out in the National Lottery funded project.

Key Responsibilities

1. Bookings & Space Coordination

• Manage bookings and schedules for activities and space use
• Maintain accurate systems and avoid clashes
• Support full and effective use of the Bognor Makerspace

2. Membership & Customer Support

• Act as a first point of contact for users and enquiries
• Support onboarding and engagement of new users
• Maintain accurate membership and participation records

3. Financial Administration

• Support the book-keeper to process payments, invoices, and income records
• Maintain accurate financial tracking systems

4. Communications & Coordination

• Maintain clear and up-to-date information for all users
• Support communication between groups and users
• Support promotion of activities through communication channels

5. Programme & Event Support

• Support administration of activities and events
• Maintain accurate attendance and registration records

6. Data & Reporting

• Maintain accurate data for participation and income
• Support monitoring and reporting requirements

7. General Administration

• Maintain systems, records, and operational processes
• Support day-to-day running of the Bognor Makerspace

8. Safety, Security & Access

• Support safe and secure operation of the building, to include ensuring maintenance is reported, servicing of equipment is up to date, maintaining maintenance and health and safety records, and working with contractors to ensure completion of maintenance in and around the building
• Manage access, sign-in, and user records
• Record and escalate incidents where appropriate
• Maintaining up to date best practice in safeguarding issues and liaising effectively with our safeguarding lead

Key Performance Indicators (KPIs)

• Accurate tracking of participants and activity data
• Effective booking systems supporting full use of the space
• Accurate and timely financial administration
• Clear and consistent communication across users
• Smooth delivery of programmes and activities
• Up-to-date data for reporting and evaluation
• Positive user experience and engagement
• Safe and secure operation of the Bognor Makerspace

Values & Approach

• Friendly, welcoming, and supportive
• Organised and reliable
• Committed to inclusive community practice
• Supports collaboration and shared use of the space

To apply: send CV and accompanying letter stating why you want the job and what you would bring to the role. Email to:

Sue Livett (Chair of the Makerspace) [email protected]

Closing date for applications: 15 May 2026 Interviews will be held on Friday 22 May

Job Types: Part-time, Permanent

Pay: From £17.50 per hour

Expected hours: 15 per week

Benefits:

• On-site parking

Work Location: In person