IT Office Admin & Coordinator job at Dublin, City of Dublin, Republic of Ireland Full Time

Spectrum IT are supporting a highly established international innovation and manufacturing business in the search for a IT Office Admin / Coordinator. This is a leading role for an business operationally focused person to support the CTO and wider IT leadership team. You will act as a central point of direction and office admin across IT, driving efficiency, communication, and structure while enabling leadership to focus on strategic delivery.

This role will suit a highly organised and proactive individual that has worked in an IT Office Admin or Tech team coordinator role before. You will be comfortable working in a fast-paced, evolving environment, have strong interpersonal and stakeholder management skills and have an interest in modern workplace technology and continuous improvement. This is a hands on IT Office admin and coordination assisting role.

Key Responsibilities

• IT Operations & Coordination
• Provide day-to-day operational and office administrative support to the CTO and IT team
• Coordinate priorities, workflows, and cross-functional IT activity
• Track actions, deliverables, and departmental outputs
• Adoption Platform Ownership
• Create and manage end-user training content
• Define content structure and governance
• Manage supplier relationship and product roadmap
• Supplier & Contract Management
• Onboard and manage IT suppliers and vendor relationships
• Maintain contracts, SLAs, renewals, and compliance
• Raise POs and track IT spend vs budget
• Act as liaison for supplier performance and issue resolution

• Meetings & Governance

• Organise and facilitate IT leadership meetings and workshops
• Prepare agendas, materials, and minutes
• Track actions and ensure follow-through
• Coordinate cross-functional engagement

• Communications & Stakeholder Engagement

• Develop and deliver IT communication plans
• Translate technical updates for non-technical audiences & distribution
• Manage channels (Teams, email, Viva Engage) for business updates

• Reporting, Presentations & Documentation

• Produce executive-level presentations and reports
• Maintain IT documentation, policies, and procedures
• Build dashboards and reporting packs (Power BI)

• Technology & Continuous Improvement

• Develop Power BI dashboards and insights
• Build Power Apps to streamline workflows
• Leverage Microsoft Copilot and M365 tools to drive efficiency
• Champion low-code/no-code automation across IT

Skills & Experience

• Experience in an IT coordination, IT Team administration, executive admin, or innovation support role
• Strong organisational and multitasking capability
• Strong communication skills across technical and non-technical audiences
• Power BI / Power Apps / Power Platform experience (Nice to have)
• Exposure to IT environments, systems, and terminology
• High attention to detail and ability to manage confidential information
• Supplier, contract, or procurement experience
• Experience supporting senior or C-level stakeholders
• Background in internal communications or reporting
• Self-starter with strong stakeholder engagement skills
• Advanced Microsoft 365 proficiency

For more information and to submit your interest, please apply with an updated CV. Candidates for this role will be within a suitable commuting distance of the Dublin office.

Spectrum IT Recruitment (South) Limited is acting as an Employment Agency in relation to this vacancy.