Float Executive Assistant – Macquarie Group job at London Full Time NEW

Join a division that plays a key role in delivering innovative solutions and strategic advice to clients across global financial institution sectors. You will be part of a collaborative and fast-paced environment where your contribution supports the success of multi-national, complex projects and transactions.

At Macquarie, our advantage is bringing together diverse people and empowering them to shape all kinds of possibilities. We are a global financial services group operating in 31 markets and with 56 years of unbroken profitability. You’ll be part of a friendly and supportive team where everyone – no matter what role – contributes ideas and drives outcomes.

What role will you play?

As a Float Executive Assistant supporting multiple teams across Macquarie Capital, you will deliver proactive, high-quality administrative support to enable the smooth running of activities across the Central and Coverage and Solutions teams. In this dynamic role, you will rotate across a broad range of teams, managing complex diaries, coordinating meetings across multiple time zones, and arranging travel and associated logistics.
You will also be responsible for processing expenses, onboarding new starters, managing invoices, and maintaining accurate records within Salesforce.

What you offer

• Proven experience providing Executive Assistant supporting wider teams within a professional services environment. With the confidence and adaptability to effectively support Director-level stakeholders and their wider teams
• Strong organisational skills with excellent attention to detail and follow-through
• Proactive approach with the ability to understand business priorities and anticipate needs
• Strong verbal and written communication skills that allow you to liaise with a range of stakeholders
• Sound judgment and discretion when handling confidential information.
• Proficiency in the Microsoft Office Suite and experience with corporate systems including Coupa, Concur and Salesforce

We love hearing from anyone inspired to build a better future with us, if you’re excited about the role or working at Macquarie we encourage you to apply.

What we offer

At Macquarie, you’re empowered to shape a career that’s rewarding in all the ways that matter most to you. Macquarie employees can access a wide range of benefits which, depending on eligibility criteria, include:

• 1 wellbeing leave day per year and a minimum of 25 days of annual leave.
• 26 weeks’ paid parental leave for primary caregivers along with 12 days of paid transition leave upon return to work and 6 weeks’ paid leave for secondary caregivers
• Paid fertility leave for those undergoing or supporting fertility treatment
• 2 days of paid volunteer leave and donation matching
• Access to a wide range of salary sacrificing options
• Benefits and initiatives to support your physical, mental and financial wellbeing including, comprehensive medical and life insurance cover
• Access to our Employee Assistance Program, a robust behavioural health network with counselling and coaching services
• Access to a wide range of learning and development opportunities, including reimbursement for professional membership or subscription
• Access to company funded emergency and backup dependent care services
• Recognition and service awards
• Hybrid and flexible working arrangements, dependent on role
• Reimbursement for work from home equipment

About Macquarie Capital

Macquarie Capital partners with businesses, startups and governments to connect ideas to capital and help drive innovation, growth and create real-world impact. Our global corporate advisory, investing, development and equities capabilities are underpinned by a full spectrum of capital markets solutions and deep sector expertise, with a focus on infrastructure and real assets, technology, software and services, and resources, energy and materials.

Our commitment to diversity, equity and inclusion

We are committed to providing a working environment that embraces diversity, equity, and inclusion. We encourage people from all backgrounds to apply regardless of their identity, including age, disability, neurodiversity, gender (including gender identity or expression), sexual orientation, marriage or civil partnership, pregnancy, parental status, race (including ethnic or national origin), religion or belief, or socio-economic background. We welcome further discussions on how you can feel included and belong at Macquarie as you progress through our recruitment process.
Our aim is to provide reasonable adjustments to individuals as required during the recruitment process and in the course of employment. If you require additional assistance, please let us know during the application process.