Fleet Operations Coordinator job at London Full Time

About us

Founded in 2017, Wayve is the leading developer of Embodied AI technology. Our advanced AI software and foundation models enable vehicles to perceive, understand, and navigate any complex environment, enhancing the usability and safety of automated driving systems.

Our vision is to create autonomy that propels the world forward. Our intelligent, mapless, and hardware-agnostic AI products are designed for automakers, accelerating the transition from assisted to automated driving.

In our fast-paced environment big problems ignite us—we embrace uncertainty, leaning into complex challenges to unlock groundbreaking solutions. We aim high and stay humble in our pursuit of excellence, constantly learning and evolving as we pave the way for a smarter, safer future.

At Wayve, your contributions matter. We value diversity, embrace new perspectives, and foster an inclusive work environment; we back each other to deliver impact.

Make Wayve the experience that defines your career!

Fleet Operations Coordinator

The Fleet Operations Coordinator acts as the operational backbone for global fleet enablement activities. The role combines coordination, logistics, compliance management, training administration, and process improvement.

Key responsibilities:

Fleet Operations Coordination

• Coordinating administrative workflows across global fleet operations
• Acting as a central liaison between Fleet Ops, Field Engineering, Finance, and Training
• Managing shared operational inboxes and calendars
• Supporting standardisation of operational processes across regions

Training & Onboarding Administration

• Scheduling and coordinating training sessions
• Managing attendance, onboarding schedules, reminders, and certifications
• Preparing and distributing training materials
• Tracking mandatory and compliance training completion
• Maintaining accurate training records and databases

Compliance & Documentation

• Maintaining fleet documentation such as insurance, registrations, and MOTs
• Supporting audit readiness and operational reporting
• Ensuring operational records remain accurate and compliant

Vendor & Financial Coordination

• Coordinating vendors for maintenance, logistics, and training
• Supporting invoice tracking, reconciliation, and procurement
• Managing operational consumables and fleet-related assets

Fleet Logistics & Operational Support

• Supporting vehicle logistics, demos, repairs, and replacements
• Assisting with incident documentation and operational reporting
• Identifying inefficiencies and driving process improvements

Communications

• Coordinating operational updates across teams
• Supporting newsletters and internal communications
• Helping Recruitment coordinate assessment days where needed

Wayve is committed to creating an inclusive interview experience. If you require any accommodations or adjustments to participate fully in our interview process, please let us know.

We understand that everyone has a unique set of skills and experiences and that not everyone will meet all of the requirements listed above. If you’re passionate about self-driving cars and think you have what it takes to make a positive impact on the world, we encourage you to apply.

At Wayve we’re committed to creating a diverse, fair and respectful culture that is inclusive of everyone based on their unique skills and perspectives, and regardless of sex, race, religion or belief, ethnic or national origin, disability, age, citizenship, marital, domestic or civil partnership status, sexual orientation, gender identity, veteran status, pregnancy or related condition (including breastfeeding) or any other basis as protected by applicable law.

For more information visit Careers at Wayve.

To learn more about what drives us, visit Values at Wayve

DISCLAIMER: We will not ask about marriage or pregnancy, care responsibilities or disabilities in any of our job adverts or interviews. However, we do look to capture information about care responsibilities, and disabilities among other diversity information as part of an optional DEI Monitoring form to help us identify areas of improvement in our hiring process and ensure that the process is inclusive and non-discriminatory.