Finance And Admin Assistant job at London Full Time

Finance and Administration Assistant

About Mozaic

Mozaic is an independent consultancy helping leading organisations design and deliver their Operating Models of the Future. We work with CIOs and senior business leaders to transform digital and technology services, ensuring our clients are Future Ready. As we continue to grow, we are seeking a highly organised, detail-orientated Finance & Administration Assistant to support the smooth day-to-day running of our finance and administrative operations.

The Role

Reporting to the Finance Manager and Operations Director, you will support a range of finance and administrative responsibilities within a fast-paced professional services environment. This role offers excellent opportunities for development and progression as the business continues to grow.

Key Responsibilities

Finance Support

Processing supplier invoices and staff expenses.

Collating and processing weekly timesheets

Obtaining purchase orders from clients and supplier payment approvals internally

Assisting project cost administration

Ensuring project paperwork is up to date and in order to enable accurate and timely client billing

Providing management with timely and accurate project information and analysis

Support monthly management accounts preparation

Operational support across internal finance tracking systems

Any other assistance the Finance Manager or CFO require

Administration Support

Administration of employee onboarding processes

Administration of clearance processes

General office admin duties (e.g. answering phones, meeting room bookings, greeting visitors, etc.)

Administration of internal people and HR systems, including reporting and tracking

Supporting recruitment processes

Any other assistance the Operations team require

What we’re looking for

This role places greater emphasis on aptitude and attitude than on prior experience. The ideal candidate will have strong organisational skills, excellent attention to detail, an analytical, solution-orientated approach, and the resourcefulness and adaptability needed to manage multiple priorities with professionalism and discretion.

We are looking for someone reliable and diligent who follows through on tasks and helps keep activities on track, managing their time effectively. A proactive mindset is important-the right person will spot what needs doing and take initiative to move things forward. You should be comfortable working carefully through information, documents, and systems with strong attention to detail, alongside a curiosity and willingness to learn.

Strong written and verbal communication skills will enable effective collaboration across the business, and confidence using systems and tools, including excel and accounting systems, will be beneficial. Most importantly, we are looking for someone dependable, energetic, and motivated by helping things run smoothly behind the scenes. Mozaic’s Commitment to Diversity and Inclusion: Mozaic-Services Limited is dedicated to encouraging a supportive and inclusive culture amongst its workforce. Our aim is to ensure that all Employees, Associates and job applicants are given equal opportunity and that our organisation is representative of all sections of society.