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Facilities Coordinator (Temporary)
Location: Central London, On-site
Contract: Temporary contract (8 weeks)
Salary: £130-£160 per day
About the Role
We have an excellent opportunity for a proactive, detail-oriented and highly organised Regional Facilities Coordinator to join a professional and fast-paced environment. This role is ideal for someone who thrives in a varied position, enjoys problem-solving, and is passionate about delivering an exceptional workplace experience.
As a key member of the team, you will support the delivery of facilities management services across multiple office locations, ensuring a safe, secure and well-maintained environment for employees, visitors and contractors. You will act as a central point of coordination, working closely with internal stakeholders and external providers to maintain high operational standards.
Key Responsibilities
Facilities Operations & Support
• Support the day-to-day running of regional facilities across multiple office locations
• Monitor the Facilities inbox and manage incoming queries efficiently
• Liaise with internal teams and external contractors to resolve issues promptly
• Carry out regular inspections, audits and compliance checks, ensuring follow-up actions are completed
• Support the management of soft services including cleaning, catering, reception and security
• Travel to regional sites as required
• Promote and support workplace Health & Safety standards in line with company policies
• Assist with incident reporting, risk assessments and DSE compliance
• Support environmental and sustainability initiatives such as recycling and energy efficiency
• Raise and track purchase orders using internal systems (e.g. Coupa)
• Assist with monitoring facilities-related spend and maintaining accurate financial records
• Support supplier management, including obtaining quotes and assisting with contract renewals
• Maintain accurate documentation, compliance logs and supplier records
• Support the creation of standard operating procedures across locations
• Provide guidance to facilities and front-of-house teams
• Act as a key point of contact for facilities-related queries across the business
• Assist with onboarding and offboarding processes, including workspace set-up and inductions
Skills & Experience Required
• Knowledge of workplace standards including DSE assessments, fire safety and risk management processes
• Proficient in MS Office (Excel, Word, Outlook) and familiar with facilities or procurement systems such as Coupa, CAFM or desk booking tools
• Previous experience within facilities coordination, office management or a similar role
• Strong organisational skills with the ability to manage multiple priorities
• Confident communication skills and the ability to build relationships at all levels
• Experience working with external suppliers and managing service delivery
• Understanding of basic budgeting and procurement processes
• A positive team player with a strong service-driven mindset
Desired Skills
• Facilities Management, business management, business administration or related qualification desirable
• NEBOSH or IOSH
• GCSE/NVQ or Equivalent
Morgan Spencer – Your Career, Our Expertise
Morgan Spencer is one of London’s leading Executive Secretarial and Business Support recruitment consultancies, connecting high-calibre professionals with outstanding opportunities.
Equal Opportunities
Morgan Spencer is committed to equality, diversity and inclusion and welcomes applications from all suitably qualified candidates.
Confidentiality & GDPR
All applications are handled in strict confidence and in full compliance with UK GDPR. Your information will be used solely for recruitment purposes and will not be shared without your consent.
Morgan Spencer Limited, registered in England & Wales No: 4254114.