EA & Office Manager job at London Full Time

Executive Assistant & Office Manager

• Location: London Bridge
• Hours: 9:00 – 5:30
• Office Based, with 1 day working from home after probation
• Salary: £50k

Famous and well-regarded landmark in the heart of London Bridge is looking to recruit an experienced and dedicated EA & Office Manager to join their team.

Working for an exciting and bustling business you will be responsible for supporting the Senior Leadership Team with a variety of EA related duties.

About the Role: Reporting directly to the Head of People, the Executive Assistant & Office Manager provides high-level assistance, administrative and organisational support for the Senior Leadership team.

Managing diaries and travel where required, correspondence, and confidential information and ensuring the smooth operation of the SLT’s daily activities while maintaining strict confidentiality.

Key Responsibilities:

• Support the Senior Leader Team with diary management: scheduling meetings and events with internal and external stakeholders
• Organise appropriate facilities and catering/refreshments
• Organise and schedule meetings, ensuring agendas are issued in a timely manner and actions/key decisions are accurately recorded
• Organisational support for staff events, conferences and other key events as required
• Drafting and issuing correspondence, management of legal documentation for signature
• Keeping an inventory of office supplies and ordering new materials as required
• Support the Director of Finance with managing the IT Service Provider and other technical services (printers etc)
• Manage the meeting rooms ensuring appropriate set-up for internal and external meetings
• Ensure the office space are kept clean and tidy, working in collaboration with the Facilities Manager to manage agency cleaning contractors
• Monitor and report on the overall use of the admin budget
• Organising staff gifts, cards and any social gatherings for birthday’s and/or special occasions

What You Bring:

• Previous EA experience supporting Senior management
• Interpersonal skills: Confident in liaising with stakeholders at all levels
• Communication skills: Strong verbal and written communication with a keen eye for detail
• Problem-Solving: Ability to anticipate challenges and resolve issues independently
• Professionalism: A high level of discretion and a commitment to maintaining confidentiality
• Tech Savvy: Proficient in Microsoft Word, PowerPoint, and Excel

Why Join Us?

• Work in a vibrant office location with easy access to transportation
• Be part of an enthusiastic and ambitious team that values your contribution
• Generous company benefits

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone’s chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

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