Data and Systems Administrator job at Macclesfield Full Time

Job Summary

We are seeking a highly organised and proactive Data and Systems Administrator to join our Head Office team. The successful candidate will play a key role in supporting the organisation’s financial management and operational systems. The postholder is responsible for ensuring that financial transactions are processed accurately, systems are maintained effectively, and data is reliable, secure, and accessible. The role combines hands-on finance administration with systems support, contributing to robust financial controls, efficient workflows, and informed decision-making across the organisation.

What We Do

Our mission is to bring opportunities to life.
We offer support to people with a wide range of needs, including:

• Mental health
• Substance misuse
• Learning disabilities and/or Autism/Asperger’s
• Acquired brain injury
• Physical disabilities

We work alongside people and communities so everyone has the chance to reach their full potential. Every service we deliver is shaped with our partners and designed around local needs.

People are at the heart of everything we do. We believe in choices, not limitations, and we work creatively with each person to make those choices a reality. Our support takes place at home and out in the community, adapting to individual needs and goals.

Responsibilities

Finance Administration and Financial Controls

• Process day-to-day financial transactions, staff expenses, bill payments, ensuring accuracy and compliance with internal procedures
• Maintain accurate and up-to-date financial records within the accounting system, including coding transactions to the correct cost centres and budgets
• Carry out regular reconciliations, including bank accounts, petty cash, and expenses accounts
• Assist in the preparation of monthly management accounts by providing reconciliations, schedules, and supporting documentation
• Support with data entry and analysis
• Ensure compliance with financial regulations, internal policies, and best practice, highlighting discrepancies or risks to the Finance Manager

Systems Administration and Data Management

• Act as the system administrator for finance and related business systems, ensuring they are configured correctly and used consistently
• Manage user access, permissions, and roles across systems, ensuring appropriate controls and data security
• Provide first-line support to system users, diagnosing issues, resolving routine problems, and escalating complex matters when required
• Support system upgrades, integrations, testing, and implementation of new modules or software, including user acceptance testing
• Work with internal teams and external suppliers to improve system functionality and efficiency
• Undertake other duties commensurate with the role as required

Requirements

• Experience in a finance/data or administrative role with some financial responsibilities
• Confident use of finance/data systems (Xero & Access is desirable).
• Experience handling confidential and sensitive information.
• Good understanding of basic finance processes and numbers (e.g. invoicing, reconciliations)
• Strong numerical skills and attention to detail
• Confident IT skills, including Microsoft Excel and other MS Office applications
• Excellent communication skills with the ability to negotiate effectively and manage relationships at all levels of the organisation.
• Demonstrated ability to work independently while collaborating effectively within a team environment.

Hours of work are 25 hours Mon – Friday, these hours can be worked flexibly over 5 days between the hours of 9am and 6pm, at 5 hours per day. The role is primarily remote with one office day a week as required.

Other Requirements –

• All ISL posts are subject to successful completion of 5-month probationary period.
• Basic DBS

Pay: £18,785.00 per year

Benefits:

• Casual dress
• Company events
• Employee discount
• Free or subsidised travel
• Health & wellbeing programme
• Referral programme
• Store discount
• Work from home

Work Location: Hybrid remote in Macclesfield SK11 6AY