Corporate Meetings & Events Specialist job at London Full Time

A leading US global bank is hiring a Corporate Meetings & Events Specialist on an initial 6-month contract to join its London-based Meetings & Events team. This role sits within Business Execution and supports enterprise-level events, conferences and multi-day meetings for business groups and enterprise functions across the bank.

About the role

You will plan, manage and execute the full lifecycle of in-person corporate events, from venue sourcing and vendor negotiation through to onsite delivery, attendee management and post-event reporting. You will partner closely with Sourcing & Contracting, Marketing, and LOB liaisons, and you will be the day-to-day owner of logistics, communications and contingency planning across your event portfolio.

Key responsibilities

• Plan, manage and execute all logistical aspects of enterprise-level, multi-day meetings, conferences and events (typically 50-250 attendees)
• Book venues, restaurants and meeting rooms; manage catering, dietary requirements and final numbers
• Oversee attendee management end-to-end: guest lists, registrations, invitations, badges, and event materials
• Partner with Sourcing & Contracting on vendor bids and negotiation
• Build and maintain vendor relationships including production, DMCs, hotels and speakers
• Process, pay and track all event-related invoices; support budget finalisation and spend tracking
• Provide cover for analyst marketing activities and roadshows when required
• Ensure adherence to compliance and privacy regulations and identify/manage event risk
• Order branded merchandise and manage ticket submissions through the internal Ticket Management System

Must-have experience

• 2+ years of corporate meeting and event management or planning experience
• 2+ years within the Financial Services industry
• Solid hands-on experience with an event management tool

Desirable

• Experience with CVENT or comparable event management platform
• Onsite planning and execution experience for events of 50-250 attendees
• Contract negotiation experience with productions, DMCs, hotels and speakers
• Strong ability to prioritise, hit deadlines and operate under pressure in a dynamic environment
• High emotional intelligence and professional etiquette
• Comfortable handling confidential information

What’s on offer

• Day rate of up to £455 (PAYE/Umbrella, inside IR35)
• 6-month initial contract with strong likelihood of extension and probable conversion to permanent (subject to business need and budget)
• High-profile event portfolio at a globally recognised financial institution
• London city office, 4 days on-site (flexible around business needs and event schedule)

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