Bookkeeper / Administrator / Office Manager / PA job at Remote Full Time

The primary role is for Xero bookkeeping and general company administration / remote office manager. The ideal applicant will also have some prior experience of property development & lettings, project management, marketing, or working as a personal assistant to company directors.

You will work across several related interlinked companies working in the property sector:

• Built Square Ltd is a small, dynamic, friendly and professional property development company, specialising in bringing old rundown houses and small commercial premises back to life.
• KME Property Ltd is a family property investment and lettings business with a portfolio of approx. 30 properties.

Candidates need to be able to self-manage their time, be capable problem solvers, have good people and communication skills, provide excellent previous references and be impeccably trustworthy.

Pay will be reflective of experience. For the right candidate that can help run a marketing campaign there may be the opportunity to earn additional bonuses.

This is a remote flexible part-time job that currently on average takes between 10 and 20 hours a week. Actual hours will depend on how much you are able to do beyond the core requirements of Xero bookkeeping, general administration and utility account management.

ESSENTIAL SKILLS

Bookkeeping

• Competently use Xero and Excel spreadsheets to maintain accurate financial records.
• Account and bank feed reconciliation.
• Creating bespoke reports from Xero.
• Manage Rental Income / Payroll / CIS / VAT returns.
• Dealing with trade / supplier accounts and invoices.
• Separating the various components of property purchases and sales.
• Understand how mortgage payments separate into interest & capital repayment.

Office Administrator

• Contacting utility companies to register for / terminate supply, and billing.
• Make / Receive calls to resolve issues with utility suppliers/ invoice queries, etc.
• Working with Project Manager to record and check employees’ holidays, working hours and invoices from subcontractors.
• Organise online Team meetings.
• Rent conciliation. Chase late payments.
• Arrange Company and individual Directors’ diary.
• Create and update Office Procedures Manual.

PREFERRED ADDITIONAL SKILLS

• Experience in Project Management.
• Experience of Outlook Email client to a higher level.
• Experience in property letting, property renovation, serviced accommodation, property health & safety regulations.
• IT support / problem solving.
• Oversee website management.
• Organise marketing, business cards, advertising boards, etc.

Job Type: Part-time

Work Location: Remote