Log In
Sign Up
Full job description
Description
Overview of role
Our Admissions and Student Services team is expanding! We’re looking for passionate individuals to join us in delivering an outstanding applicant experience for King’s College London.
As part of this newly formed team, you’ll play a pivotal role in supporting prospective and current students from around the world. You’ll be the first point of contact for thousands of applicants, helping to shape their journey to King’s through fair, inclusive, and accessible service.
What You’ll Do
- Respond to applicant and current student queries via the admissions portal, phoneline, email and chat.
- Proactively seek and share accurate, comprehensive information.
- Collaborate with colleagues to build and share knowledge across the team.
- Demonstrate excellent communication, troubleshooting, and customer care skills.
- Take ownership of enquiries and ensure a positive applicant experience.
What We’re Looking For
- Strong interpersonal and communication skills.
- Confidence in handling queries and resolving issues.
- A proactive approach to learning and sharing information.
- A passion for supporting students and delivering high-quality service.
Why Join Us?
This is a fantastic opportunity to be part of a growing team at the heart of King’s College London’s global admissions and student services. Whether you’re looking to build experience in student support or bring your customer service expertise to a meaningful role, we’d love to hear from you.
Some travel may be required for meetings and training, (predominately between Quintrell Downs and university campuses in London).
This is a full-time 40 hour per week post. The hours are 8.5 per day, covering 07:00-19:00 Monday to Friday and occasional Bank Holidays. The post-holder will need to be flexible to accommodate unexpected staffing issues. This is contractually an office based role however we operate a hybrid working arrangement at Leadership discretion.
Key Skills & Experience Required
(E) – Essential
(D) – Desirable
- Experience in a Service Desk environment (E) or customer service role (E)
- Strong interpersonal, communication and document writing skills, interacting appropriately with users of various technical skill levels, remaining calm and courteous at all times (E)
- Understanding of an enterprise / complex support environment (E)
- Ability to adapt quickly to changing technologies and processes (E)
- Strong information finding/diagnostic/trouble-shooting skills (E)
- Experience in handling enquiries within a customer-focused enquiry, information and guidance service with the ability to interpret, analyse, diagnose, prioritise and problem-solve a range of enquiries. (E)
- Proven IT skills, including the ability to use a wide range of Microsoft 365 and/or Customer Relationship Management (CRM) systems (or similar) with the enthusiasm to learn new systems. (D)
- Effective time management skills with the ability to work on multiple tasks simultaneously, prioritising tasks according to fluctuating workloads and deadline pressures. (E)
- Ability to take responsibility for own decision making while knowing when and how to escalate or signpost sensitive enquiries. (E)
- Ability to work under pressure and remain calm and resilient in a fast-paced, customer-focused environment, whilst making an active contribution to achieving team goals. (E)
- Ability to work with others as an effective team and share knowledge in support of excellent customer service to students. (E)
- Ability to support and reassure students who are in distress or feeling under pressure with empathy and compassion. (E)
- Ability to take responsibility for your own learning and development, ensuring any specific training needed for your role is undertaken. (E)
- Understanding of the need for confidentiality with working knowledge of UK General Data Protection Regulations (GDPR). (E)
- Knowledge of Microsoft Dynamics 365 customer relationship management (CRM) software. (D)
- ITIL Foundation v4. (D)
- ITIL Intermediate Level. (D)
- Full Driving Licence (D) or the ability to get to the Quintdown office within 60 minutes, using public transport or other means. (E)
Employee Benefits
- Hybrid Working – Minimum of 5 days per month in the office
- 10% Performance related bonus
- 30 Days holiday and maximum of 8 public holidays (pro-rata)
- Sick pay
- 4 Discretionary Christmas Closure Days
- Contributory pension scheme
- Life Assurance cover
- Service time – 3 Volunteer days per year
- Free onsite parking & Bike racks
- Annual leave purchase scheme – up to a maximum of 10 days (subject to national minimum wage requirements)
- Student Discount (access to Totum, Unidays & Student Beans)
- Opportunities for formal training and professional certification
- Free access to Linkedin Learning
- Free access to Future Learn short courses
- Potential for internal promotion and advancement
Equality, diversity & inclusion
We are an inclusive and welcoming employer that encourages a wide range of applicants. We embrace diversity and want everyone to be able to bring their whole selves to work and succeed.
This is in line with King’s College London (KCL).
About King’s Service Centre
King’s Service Centre is home to an innovative and forward thinking service team supporting the services of King’s College London University.
We’ve brought highly skilled career opportunities to Cornwall since 2015, through recruiting locally, investing in staff training and development, and Apprenticeships.
King’s Service Centre provides first-line support to the 50,000 strong King’s College London community of students, academics, researchers and professional staff – 24 hours a day, 7 days a week, 365 days a year.
Support provided includes;
- Estates & Facilities Service Desk
- IT Service Desk
- HR & Payroll Service Desk
- Residences Service Desk
- Student Service’s Service Desk
- IT Technical support
- Business Operations
The roles available at King’s Service Centre are varied, from Service Desk Analyst and Business Administrator, to Network Engineer or Project Manager.
For all our roles we are open to discussing the possibility of part time work, reduced hours, hybrid working and flexible start and finish times. Unfortunately, we cannot promise to agree to your original request, but we do promise not to judge you for asking and to consider the possibility.