Administrative Assistant job at Newport Full Time NEW

Overview

This is a temporary maternity leave position till January 2027 with a view to permanancy.

We are a family run Heavy Goods Vehicles (HGV) workshop based in Newport. We are responsible for maintaining/repairing approx 140 vehicles and trailers.

We are looking for a proactive and organised Administrative Assistant to join our Administrative Team and help keep our operation running smoothly. You will be working in a small team, working closely with the Office Manager and two other colleagues, and providing support to the owner and his Supervisor.

What you’ll be doing

• Logging worksheets submitted by the HGV Technicians. This involves a lot of paperwork, also involves a lot of logging of the information onto various spreadsheets.
• Matching of purchase orders to relevant worksheets.
• Logging of electronic inspection sheets onto a platform called TAVISO (training would be provided on this).
• Monitoring of E-mails, and responding promptly to customers.
• Ensuring all statements are matched at the end of the month. Chasing suppliers for statements or invoices where necessary.
• Typing of invoices.

What we’re looking for

• Good working knowledge of Microsoft 365, in particular Excel.
• Strong organisational and communication skills.
• Excellent attention to detail.
• Proficient at typing.
• Comfortable managing multiple tasks and priorities, and switching between folders and systems.
• A practical, hands-on approach.
• Ability to work independently and as part of a team.
• Reliable and adaptable.

Why join Gwyn Evans Services

This is a fantastic opportunity to join a supportive and growing team where your work genuinely helps keep projects moving.

The office is situated in NP19 4PL.

If you enjoy variety, problem-solving and being part of a collaborative environment, we’d love to hear from you.

Hours: Approximately 24 hours per week – Tuesday to Friday

Pay: £13 per hour.

Benefits:

• Casual dress
• Free parking

Pay: From £13.00 per hour

Benefits:

• Casual dress
• On-site parking

Application question(s):

• Are you proficient in Microsoft 365 (in particular Excel), are you able to type at least 35 wpm?

Work Location: In person