Administrative Assistant job at Aberdeen Full Time

JOB INFORMATION

Job title: Administrative Assistant

Job location: Aberdeen
Hours of work: Part-Time (22 hours per week, negotiable, worked over 5 days)

Salary: Circa 28-30k (dependant on experience)

THE COMPANY

ETZ Ltd is a not-for-profit, private sector-led company leading the North East of Scotland’s energy transition. Supported by The Wood Foundation, and by significant investment from the Scottish and UK Governments, we are focused on ensuring the region remains a global leader in energy excellence, with a world-class supply chain, pioneering low-carbon projects and a thriving economy.

JOB PURPOSE

This role provides general administrative and office support, helping to ensure the smooth day-to-day running of the office and effective support to the Deputy Chief Executive and wider management team. This is a varied and rewarding role within a collaborative organisation, offering the opportunity to support senior colleagues, contribute to the smooth running of the office and play a part in our wider mission.

KEY RESPONSIBILITIES

• Provide high-quality administrative support to the Deputy Chief Executive and wider management team
• Administration support for ETZ Sub-Committees and Joint Venture company
• Manage diaries, coordinate meetings and support inbox management where required
• Arrange travel, hospitality, expenses and other day-to-day administrative tasks
• Support the smooth running of the office, including supplies, facilities and general administration
• Maintain accurate records and systems, including data entry on the CRM system.
• Provide wider administrative support across the organisation and assist with events when needed

PERSON SPECIFICATION

• Previous experience in office administration or a similar administrative role
• Ability to handle confidential and sensitive information with discretion
• Proficient in Microsoft Office applications, including Outlook, Word and Excel
• Experience of diary or calendar management and coordinating meetings
• Good written and verbal communication skills
• Excellent organisational skills and attention to detail
• A proactive and reliable team player with a flexible approach

BENEFITS

ETZ Ltd offers a comprehensive suite of staff benefits, including private health care, a contribution to the workplace pension scheme and flexible hybrid working arrangements. ETZ Ltd is also committed to developing our team members and continuous personal and professional development opportunities will be available.

If you are organised, proactive and enjoy providing high quality administrative support, with a flexible and adaptable approach and a willingness to support a wide range of tasks, we would love to hear from you.

HOW TO APPLY

Please email your CV and covering letter outlining your suitability to [email protected] by Friday 26th June 2026.

Please note we will only consider applications sent to this email address and accompanied by both a CV and covering letter. Only candidates selected for interview will be contacted. Interviews will take place w/c 6th July 2026.

ETZ Limited is an equal opportunities employer and ensures that no job applicant or employee receives less favourable treatment on the grounds of sex, marital status, race, colour, nationality, ethnic origin, age, disability, sexual orientation or religious belief or is disadvantaged by conditions or requirements which have a disproportionately adverse effect on his/her racial group or sex. Selection criteria and procedures are intended to ensure that individuals are selected, promoted and treated on the basis of their relevant merits and abilities. All information provided by applicants will be treated as confidential.

Pay: £28,000.00-£30,000.00 per year

Benefits:

• Company pension
• Free parking
• Health & wellbeing programme
• Life insurance
• On-site parking
• Private medical insurance
• Sick pay

Work Location: In person