Admin Officer (Part‑Time Hybrid) job at London Full Time

About the Role

We are seeking a reliable and organised Admin Officer to support the day‑to‑day administration of a church charity.

This is a structured administrative support role, focused on organisation, coordination, and record‑keeping to ensure essential activities continue to run smoothly.

The role is part‑time (4–6 hours per week) and mainly remote, with occasional on‑site duties where required.

Training, guidance, and clear processes will be provided.

Key ResponsibilitiesGeneral Administration

• Prepare basic documents, notices, and schedules
• Support simple admin email coordination
• Maintain organised digital records and files

Weekly Records

• Update simple weekly summary sheets
• Record information clearly and accurately (draft only)

Donations (Administrative Recording Only)

• Check donation slips (e.g. Sundays where required)
• Record entries into draft summaries
• Leave unclear entries for confirmation (no assumptions)

Finance Administration (Support Only)

• Collect invoices and receipts
• Submit payment requests into an approval process
• Upload relevant documents

(No financial decision‑making or approvals involved.)

Communications Support

• Prepare weekly announcements using a simple template
• Draft basic communications for approval
• Support information flow between Pastor, trustees, and teams

Bookings (If Required)

• Record booking information
• Issue standard invoices using agreed rates

(Administrative only – no negotiation or pricing decisions.)

Important Role Boundaries

This is an administrative support role only. It does not include:

• Financial approvals or decision‑making
• Bookkeeping or reconciliation
• Governance or trustee responsibilities
• Drafting leadership messages independently
• Pastoral or ministry duties

Hours & Working Pattern

• 4–6 hours per week
• Flexible working pattern agreed in advance
• Hybrid role – mainly remote
• Occasional on‑site attendance required for agreed tasks
• On‑site work is planned in advance (not regular or on‑call)

Skills & Experience

• Strong organisational and admin skills
• Confident using Microsoft Word, Excel, and email
• Able to follow structured processes
• Good attention to detail

Personal Qualities

• Reliable and trustworthy
• Comfortable working independently within clear boundaries
• Practical and able to keep things organised

Training & Support

• Structured onboarding provided
• One dedicated training session per week initially
• Clear written processes and guidance

How to Apply

Please send:

• A CV
• A short message outlining your suitability

Pay: £12.71 per hour

Benefits:

• Sick pay

Work Location: In person