Admin job at Belfast Full Time NEW

Job Summary
We are seeking a highly organised and professional Administrative Assistant to support our office operations. The successful candidate will be responsible for managing various administrative tasks, ensuring smooth workflow, and maintaining effective communication within the team. This role offers an excellent opportunity for individuals with office experience and strong computer skills to contribute to a dynamic work environment.

Duties

• Answering and directing phone calls with professional etiquette
• Managing incoming and outgoing correspondence via email and postal services
• Organising and maintaining electronic and physical filing systems
• Data entry and updating records using Microsoft Office, Google Workspace, and Xero
• Scheduling appointments, meetings, and maintaining calendars
• Assisting with invoicing, billing, and basic bookkeeping tasks
• Preparing reports, presentations, and other documentation as required
• Supporting team members with administrative tasks to ensure operational efficiency
• Managing office supplies inventory and placing orders when necessary

Qualifications

• Proven office experience or administrative experience in a professional setting
• Strong computer skills, including proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace (Gmail, Docs, Sheets)
• Experience with Xero accounting software is desirable
• Excellent organisational skills with the ability to prioritise tasks effectively
• Good typing speed and data entry skills with high accuracy levels
• Strong phone etiquette and communication skills
• Ability to work independently as well as part of a team in a fast-paced environment
• Attention to detail and organisational ability are essential for success in this role

Job Types: Full-time, Part-time, Temp to perm

Pay: £25,000.00-£28,000.00 per year

Benefits:

• Casual dress
• Company pension
• Free parking
• On-site parking

Work Location: In person