Office Manager job at Colchester Full Time NEW

The Company

AirBench Ltd is one of the UK’s leading dust and fume extraction system manufacturers. Based on Colchester with another site in Tollesbury, we are currently a team of around 25 people.

Role Overview

The Office Manager is responsible for the smooth day-to-day running of the office and supporting the wider business with administration, purchasing, basic financial coordination, IT support, and operational processes. This role suits someone highly organised, practical, and comfortable working across multiple areas of the business.

Key Responsibilities

Purchasing & Supplier Management

• Raise purchase orders and liaise with suppliers.
• Source office, operational, and production-related supplies where required.
• Track orders, deliveries, pricing, and supplier performance.
• Maintain purchasing records and support cost control.

MRP / ERP System Support

• Maintain accurate data within the MRP/ERP system (CIM50) and become the in-house expert on this system.
• Support stock, purchasing, production, and supplier information within the system.
• Assist users with basic system queries and process improvements.
• Help ensure data accuracy across materials, orders, and inventory.

Finance & Business Support

• Liaise with accounts, payroll, and external finance providers where required.
• Maintain accurate records for audits, management reviews, and compliance.

Office IT & Systems

• Coordinate office IT equipment, phones, software, printers, and user access.
• Liaise with external IT support providers.
• Support onboarding and offboarding of staff with equipment and system access.
• Help maintain secure and efficient office systems.

Compliance Support

• Assist with health & safety documentation, policies, and office compliance.

Skills & Experience

Essential

• Previous experience in office management, administration, operations, or a similar role.
• Strong organisational and communication skills.
• Good working knowledge of Microsoft Office.
• Experience using business systems such as MRP, ERP, accounting, or purchasing software (ideally CIM50 experience but other systems would be applicable)
• Ability to manage suppliers, purchase orders, records, and deadlines.
• High attention to detail and a practical, proactive approach.

Desirable

• Experience in a manufacturing, engineering, distribution, or production environment.
• Basic understanding of finance processes, including invoices, purchase orders, costs, and budgets.
• Experience coordinating IT providers or internal office systems.
• Knowledge of health & safety processes.

Personal Attributes

• Highly organised and reliable.
• Able to prioritise competing tasks.
• Confident dealing with suppliers, staff, and colleagues
• Hands-on and willing to get involved across the business.
• Trustworthy, and professional.
• Comfortable working independently in a varied role.

Pay: £40,000.00 per year

Work Location: In person