International Logistics Coordinator job at Reading Full Time NEW

At Sapphire Balconies, we’re a fast-paced, forward-thinking team that delivers high-quality, innovative building solutions. We believe work should be purposeful and supportive. Our team lives by these 5 values:

• Deliver – We do what we say we’ll do
• Initiative – We encourage everyone to use their initiative
• Appreciation – We show appreciation for both performance and commitment
• Learn – We stop to learn lessons and have the courage to change
• Support – We support others to avoid blame

About the Role

We are looking for an organised and proactive International Logistics Coordinator to support the smooth planning, coordination, storage, movement, and dispatch of goods and materials across our operations.

This role will take ownership of day-to-day import and export logistics, ensuring international shipments are managed efficiently and compliantly. You will coordinate with freight forwarders, customs brokers, suppliers, transport providers, and internal teams to ensure projects are delivered on time and materials are available when needed.

The successful candidate will play a key role in improving logistics accuracy, reducing delays, and supporting operational efficiency across the wider supply chain.

Key Responsibilities

Logistics Coordination & Administration

• Prepare and issue site packs and installation documentation to teams, ensuring deadlines and targets are clearly communicated.
• Ensure dispatch notes are signed, scanned, and stored correctly to maintain full traceability.
• Generate KPIs and maintain logistics progress sheets to monitor installation performance and identify issues.
• Order logistics and installation materials including fixings, coatings, and outsourced items.
• Work closely with Site Coordination, Contract Managers, and key stakeholders to ensure seamless logistics planning and execution.
• Communicate proactively with storage providers and transport companies regarding incoming and outgoing goods.
• Attend logistics and installation meetings, providing updates and escalating concerns where necessary.

Import & Export Compliance

• Manage daily import and export movements for overseas goods to meet operational and project deadlines.
• Prepare and maintain import/export documentation including commercial invoices, packing lists, customs entries, and proof of export.
• Liaise with freight forwarders, customs brokers, and hauliers to coordinate shipments and resolve customs or transport issues.
• Ensure correct use of Incoterms, commodity codes, duties, and VAT treatments.
• Maintain accurate records in line with HMRC and audit requirements.
• Act as the first point of contact for import/export queries across the business.

Planning & Inventory Support

• Maintain production planning sheets and installation/dispatch schedules in line with project deadlines.
• Liaise with suppliers to confirm production and finishing times and coordinate transport requirements.
• Coordinate movements between factory and storage facilities.
• Support lorry loading plans and building sequence drawings where required.
• Assist with storage planning and maintain accurate tracking of stock movements and dispatch records.

Problem Solving & Continuous Improvement

• Review logistics and installation issues and escalate where necessary to prevent recurrence.
• Support the tracking and resolution of outstanding works or snagging items related to deliveries or storage.

Health, Safety & Compliance

• Adhere to all Health, Safety & Environmental policies and procedures.
• Ensure compliance with company policies, procedures, and standards including communication, time management, and attendance requirements.

Key Performance Indicators

• 100% accuracy of storage, transport, and finance-related records
• Correct materials onsite, in perfect condition, and delivered on time
• Zero storage bottlenecks or transport delays

What We’re Looking For

Experience & Skills

• Full UK Driving Licence (preferably clean)
• CSCS Card
• Minimum 2 years’ experience in warehousing, storage, or transport administration
• Minimum 2 years’ experience in import and export logistics
• Strong organisational and time management skills
• Excellent problem-solving and decision-making ability
• Good analytical and numeracy skills
• Strong IT skills including Microsoft Office and planning software
• Excellent written and verbal communication skills
• Strong interpersonal skills and ability to work collaboratively

Personal Attributes

• Logical, systematic, and methodical
• High attention to detail
• Positive, self-disciplined, and well organised
• Resilient and down to earth
• Strong relationship-building skills with a collaborative approach
• Commercially aware with sound decision-making ability
• Enjoys taking ownership and responsibility for projects and tasks
• Comfortable working in a fast-paced environment and managing challenges effectively

What’s in it for you?

We’re building more than just projects — we’re building a culture where people feel supported, appreciated, and excited to show up every day.

• Company Vehicle Scheme (Salary Sacrifice)
• Discretionary Bonus Scheme
• Pension Contribution
• Private Health Care (Optional After Probation)
• 24 Days Holiday + Bank Holidays
• Holiday Buy & Sell (Optional)
• Hybrid Working Model
• Onsite Lunch
• Free Parking
• Training & Development Opportunities
• On Site EV Chargers
• Employee Recognition Programme

Ready to Get Started?

If this sounds like your kind of role and your kind of team, hit Apply Now with your CV and a short note telling us why you’re excited to join.

Job Types: Full-time, Permanent

Pay: £40,000.00-£45,000.00 per year

Benefits:

• Company car
• Company pension
• Discounted or free food
• Free parking
• Private medical insurance
• Sick pay
• Work from home

Ability to commute/relocate:

• Reading RG2 0LU: reliably commute or plan to relocate before starting work (required)

Application question(s):

• What is your current or most recent salary, and what are your salary requirements for your new position?

Experience:

• warehousing, storage, or transport administration: 2 years (required)
• Import and Export : 2 years (required)

Licence/Certification:

• Right to work in the UK without sponsorship (required)
• Driving Licence (required)
• CSCS Card (required)

Work Location: Hybrid remote in Reading RG2 0LU