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The Junior Office Assistant will play a vital role in supporting the smooth running of day-to-day operations within a busy media and agency environment. This temporary position is ideal for someone eager to contribute to administrative tasks and maintain high standards of organisation.
Client Details
This media and agency firm is a medium-sized organisation known for its focus on delivering high-quality services and fostering a professional work environment. The team is committed to excellence and values individuals who can support their administrative needs effectively.
Description
Communication
* Drafting internal and external communication responses
* Internal inbox management
Meeting Support
* Preparing agendas, briefing packs and presentations
* Taking minutes, distributing notes and tracking action items
Document & Information Management
* Drafting, editing and formatting reports and presentations
* Maintaining effective organising systems, trackers and databases
* Ensuring accuracy in information thats collated
Financial & Administrative Support
* Monitoring department costs and identifying flags
* Managing department bonuses and deductions
* Solving discrepancies with employees’ pay
Project & Strategic Support
* Conducting research and preparing analysis to support decision-making
* Assisting with special projects
* Providing input into strategic planning and ensuring milestones and deadlines are met
Leadership & Team Support
* Managing a team of administrative staff
* Delegating tasks effectively and providing support
Profile
The Successful Applicant
Hard Skills
* Proficiency in google sheets, google docs and equivalent platforms
* Familiarity with project management and collaboration tools such as Asana, Monday etc
* Strong writing, editing and formatting skills for reports, proposal and presentations
Soft Skills
* Producing accurate work and maintaining well-structured systems
* Ability to juggle shifting priorities and an evolving to-do-list
* Navigating internal and external relationships with discretion
What’s on Offer
* A temporary role with potential for skill development and career progression.
* Opportunities to work in a professional and supportive environment.
- * Exposure to a well-established organisation in the business services industry.
Job Offer
- Opportunity to gain valuable experience in the media and agency industry.
- A supportive and professional work environment.
- Access to company benefits (details to be provided upon application).
This is an excellent opportunity for someone looking to start or further their career in secretarial and business support. If you are an organised and motivated individual, we encourage you to apply today.