Records Team Administrator – General Practice job at Strensall Full Time NEW

24.5 hours per week

Company Overview
MyHealth is dedicated to delivering comprehensive, high-quality GP services across four surgeries in the York area. Serving a diverse patient population, we prioritise working collaboratively with individuals to promote health and wellbeing through a wide range of medical and support services.

Job Summary
We are seeking a detail-oriented and proactive Records Team Administrator to join our General Practice team. The successful candidate will play a vital role in managing medical records and supporting administrative functions within the practice. This position offers an opportunity to contribute to efficient healthcare delivery by ensuring accurate documentation, effective record management, and seamless administrative support.

Responsibilities

Summarising new patient records to an agreed standard, based on practice policies and protocols

Under guidance from a GP, correct mistakes found in an existing patient record

Restructuring existing computerised notes/ copy records and SARS

Assisting staff with queries relating to medical records

Action relevant EDI administration within SytstmOne

Actioning relevant GP2GP transfer in/out

Carry out the patient deduction process following practice policies and procedures

Create and run clinical audits on a daily basis or as required

Process a large number of clinical results on a daily basis and hide from online view of appropriate

Receive, analyse, and distribute lab results

Updating the ‘Death List’ with all new deaths and notifying other professionals if appropriate

Comply with strict NHS confidentiality and data protection legislation

Coding letters (Immunisations, diabetes, and cervical screening)

Managing patient temporary registrations accordingly

Support Senior Nurse in screening Process

Work closely with safeguarding Lead and Deputy to be the first point of call for the documents coming in and being responsible to assign them to appropriate clinician and have them returned in a time sensitive manner as well as keeping the spreadsheet up to date in line with CQC requirements

Run weekly searches and keep the spreadsheet up to date with results

Send out monthly annual reviews to the appropriate patients

Process INR results

Email management for the department

Provide efficient and timely audio and copy typing and word processing service for GP’s and Health Professionals as required

Typing letters, reports, patient referrals, minutes, and memorandums in an accurate and timely manner

To initiate and receive incoming and outgoing calls in order to facilitate timely and appropriate communications with outside agencies.

To perform and adhere to working standards and KPI’s

Undertake associated administrative duties necessary to ensure a smooth management of patient medical records and support clinical staff in undertaking any necessary actions

Contribute to Staff meetings and offer suggestions to benefit the team and business

Workflow and coding computer summaries accurately and continually update with new information regarding patients care.

Work flowing appropriate information to the relevant clinician, individual or team within the practice

Autonomy to work in a way that allows for efficiency of keeping all work duties up to date

Management of personal workload and tasks to relevant deadlines and KPI’s

Job Types: Part-time, Permanent

Pay: £12.90 per hour

Benefits:

• Company pension
• On-site parking

Work Location: In person