Administration Officer job at Ayr Full Time NEW

We’re looking for a highly organised and proactive Administration Officer to support the smooth day-to-day running of our busy theatre company. Reporting to the Managing Director, you’ll play a key role in keeping our office operations efficient and responsive, providing administrative support across all sectors of the business.

This role is available as a part-time position, with the potential to become full time for the right candidate.

Key Responsibilities:

• Communication: Incoming and outgoing telephone calls providing excellent customer service at l times, responding to enquiries, liaising with Venues, Suppliers and Touring Cast.
• General Administration: Scheduling, correspondence, filing, data entry.
• Accounts Support: Assisting the Accounts Manager, recording receipts, liaising with Councils.
• Database Management: Maintain up to date contact lists, and internal records.
• Meeting/Event Support: Preparing materials and taking minutes.
• HR Administration: Onboarding paperwork, tracking timesheets.
• Productions and tours: Organise travel arrangements, sourcing and booking accommodations
• Social Media Support: Supporting Company platforms as required.
• Hubb Theatre: General administration

What We’re Looking For:

• Previous experience in an administrative or office coordination role.
• Full understanding of our products and a drive to make improvements.
• Strong organisational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to multitask, prioritise, and meet deadlines.
• A collaborative team player with a positive attitude.
• Proficiency with Microsoft Office and experience with CRM or ticketing systems a plus.
• Knowledge in Xero accounting would be preferable

Why Join Us?This is a unique opportunity to be part of the UK’s number one Touring Theatre Company that makes a real difference in young people’s lives. You’ll be part of a warm and creative team, gain experience in arts administration, and contribute to the success of performances seen by thousands of children each year.

How to Apply
Please send your CV and a short cover letter explaining why you’re a great fit for the role to [email protected] of Form

Pay: £13.00-£15.00 per hour

Work Location: In person