Finance Operations Specialist job at Remote Full Time NEW

Core Competencies

• Manages day-to-day finance and operations tasks across multiple jurisdictions with general direction, independently prioritizing workloads and escalating complex cross-entity issues appropriately.
• Identifies and proposes process improvements to streamline multi-entity financial administration, leveraging technology and shared tooling to reduce manual effort across the subsidiary network.
• Builds effective working relationships with local in-country contacts, third-party providers, and the US Azul Finance team, acting as a trusted point of contact and contributing positively to cross-functional collaboration.
• Actively develops knowledge of the financial, regulatory, and operational requirements specific to each Azul subsidiary jurisdiction (UK, Portugal, Czech Republic, Cyprus, Serbia, Armenia, India, Singapore, Japan and beyond), applying learning to improve processes and support team goals.
• Takes full ownership of assigned entities and tasks, meeting individual and team KPIs and adapting to the evolving requirements of a fast-growing, global technology business.

Role Competencies

Finance Administration – Multi-Entity Reporting & Payroll

• Process and reconcile financial transactions across multiple Azul subsidiary entities, including accounts payable, accounts receivable, invoicing, and bank reconciliations.
• Manage sales and purchase ledgers, journals, and spreadsheets for each EMEA & APAC entity, ensuring accuracy and completeness.
• Record and file cash transactions and expense claims, processing requests for approval in line with Azul’s global expense policy.
• Support monthly, quarterly, and year-end close activities for each subsidiary, coordinating with local third-party accountants and the US Azul Finance team to ensure timely delivery.
• Assist with payroll administration across EMEA & APAC entities, coordinating with local payroll providers (or HR platforms) to ensure accurate and timely employee payments in each jurisdiction.
• Manage intercompany transactions and reconciliations across the Azul entity group, including multi-currency processing (GBP, EUR, CZK, RSD, AMD, INR, SGD, JPY, USD) spanning UK, Portuguese, and wider EMEA & APAC entities.
• Support compliance with local statutory filing requirements (VAT, corporate tax, statutory accounts) by liaising with in-country advisors and collating required information.
• Assist with insurance administration across EMEA & APAC entities, including coordinating information for policy renewals and working with the US Azul risk team.
• Support the financial onboarding of new Azul subsidiary entities, including opening bank accounts, establishing accounting systems, and coordinating with local third-party providers.
• Follow all relevant financial regulations and local legislation applicable to each entity jurisdiction.

Operational – Administration, Stakeholder Liaison & Entity Support

• Serve as the primary day-to-day operational contact for local in-country teams across the UK, Portugal, Czech Republic, Cyprus, Serbia, Armenia, India, Singapore, Japan, and any new entities, ensuring queries are handled promptly and escalated where needed.
• Coordinate with third-party finance providers, local accountants, payroll bureaus, legal advisors, and other service providers in each jurisdiction to ensure obligations are met.
• Act as a point of liaison between EMEA & APAC entities and the global US Azul Finance team, ensuring consistent data, timely reporting, and alignment with global financial controls.
• Support the CFO/COO with meeting coordination, entity-specific reporting packs, and ad-hoc financial analysis as required.
• Assist with travel arrangements for the Finance team, including sourcing cost-effective options in line with Azul’s travel policy.
• Maintain and develop the use of team tools and systems (including Azul’s ERP/accounting platform), ensuring data integrity across entities.
• Support office and operational management for EMEA & APAC entity locations, including vendor management and local supplier relationships.
• Monitor and respond to operational and finance queries across entities, recording information and escalating complex issues to senior team members.
• Assist in the operational setup and ongoing administration of new Azul entities, including registered office arrangements, local bank accounts, and onboarding of in-country providers.
• Contribute to Azul’s employer brand and internal communications as appropriate.

• Minimum 3 years’ experience in a finance and accounting role, ideally within an international or multi-entity organization.
• Experience working across multiple currencies and jurisdictions; familiarity with EMEA and/or APAC financial environments is strongly preferred.
• Knowledge of accounting systems (e.g. NetSuite, Xero, or equivalent); ability to work across multiple system instances for different entities.
• Proficiency in spreadsheets, ledgers, and journals with strong attention to detail in payments, records, and reconciliations.
• Demonstrated ability to manage relationships with local third-party providers (accountants, payroll bureaus, legal advisors) across different jurisdictions.
• Strong organizational skills with the ability to manage competing priorities across multiple entities and time zones.
• Excellent verbal and written communication skills, proficiency in English, with confidence liaising across cultures and with both local in-country contacts and the global US Finance team.
• Highly adaptable and capable of operating effectively in a scaling, global technology business.
• Proactive and self-motivated, with the initiative to manage diverse responsibilities with minimal supervision.
• Strong analytical and problem-solving skills, with an ability to identify issues across entity boundaries and propose practical solutions.
• Willingness to learn and develop knowledge of new jurisdictions as Azul continues to expand its global entity footprint.
• Accounting or financial qualification (part-qualified or above), such as AAT Level 3+, ACCA, ACA, CIMA, or international equivalent.
• Additional language skills relevant to EMEA or APAC entity jurisdictions are advantageous, but not required.