Office Administrator job at Uttoxeter Full Time

Office Administrator

Denstone Hall Farm Shop & Café

Role Overview

As an Office Administrator at Denstone Hall, you are part of the team that keeps everything running smoothly behind the scenes.

Working closely with the shop, café, and kitchen teams, you support the day-to-day flow of stock, suppliers, and systems, making sure the detail is right, deliveries are tracked, and information is accurate so the business can run well.

This role suits someone who enjoys being organised, keeping on top of detail, and working across different parts of the business. You’ll be comfortable managing multiple tasks, speaking with suppliers, and following things through to completion.

It’s a varied, fast-paced role where no two days are quite the same. You’ll play a key part in supporting the shop, even if most of your work happens away from the shop floor.

What You’ll Lead and Support

Stock, Suppliers & Pricing

• Support ordering across key suppliers, working with the retail teams to plan deliveries and review weekly reports
• Raise and manage purchase orders, ensuring deliveries, invoices, and systems align
• Track deliveries and follow up on any issues with suppliers
• Match delivery notes to invoices, checking accuracy and resolving any discrepancies or credits
• Keep product, pricing, and stock information up to date (new and existing) including EPOS product setup
• Compare prices across suppliers and flag better options
• Cross-reference ordering with sales, waste, and key product lines

Organisation & Support

• Keep records, filing, and admin processes organised
• Support the wider team with day-to-day admin
• Manage supplier communication and coordinate meetings where needed
• Manage stationery orders and general office supplies
• Support gift voucher administration and fulfilment
• Help keep everything running smoothly behind the scenes

What Success Looks Like

• Orders run smoothly and suppliers are well managed
• Invoices and pricing are accurate
• Stock systems are reliable and up to date
• The shop has what it needs, when it needs it
• The office is organised, consistent, and easy to work with

Why Join Us

• Supportive, friendly team in a busy rural business
• Staff discount across the farm shop and café
• Opportunity to be part of how the business runs day to day

Job Types: Part-time, Permanent

Expected hours: 25 – 30 per week

Benefits:

• Company pension
• Employee discount
• Free parking
• On-site parking

Work Location: In person