Administrative Officer (Operations) job at London Full Time NEW

About us

SELCS is a world-leading centre for teaching, research and public engagement, focussing on the literature, linguistic traditions, history, sociology, philosophy, art, film and other aspects of the cultures associated with the languages we teach. Our taught programmes are innovative and interdisciplinary; academic colleagues and students engage with many urgent concerns facing the world today by understanding Europe’s languages, cultures and histories and their impact globally. The SELCS Professional Services team provides a wide range of administrative support to facilitate the delivery of teaching and research activities. The team comprises 15.2 Full Time Equivalents (FTE) which is broadly split between two functions, Education Administration and Student Experience (EASE) and Operations. We work collaboratively across the two functions, and all team members share responsibilities, learn from and cover for each other as necessary.

About the role

This is a fixed term maternity cover position, from 3rd August 2026 – 30 July 2027. This post is one of three identical roles and provides professional, comprehensive administrative support for staff and students in SELCS. The post holder will work collaboratively, advising and sharing knowledge, supporting colleagues as necessary. They will build and maintains good working relationships with academic colleagues across SELCS, ensuring administrative tasks are handled appropriately. The post is cyclical in nature, experiencing peaks and troughs across the academic year. The post holder is expected to take annual leave appropriately and will on occasion, with notice, need to work outside of standard office hours in order to meet the requirements of the post (time off in lieu will be given in these instances). “We reserve the right to close this vacancy early if we receive a high volume of suitable applications”

About you

The successful applicants will be educated to A level or equivalent or have previous experience of working in a Higher Education institution in an academic unit or in a comparable role. They will need to have excellent communication and interpersonal skills, with written and spoken English at native-speaker level and the ability to use an appropriate tone according to different situations. They will be a good team player, with an ability and willingness to work both collaboratively within a team but also independently when required. With excellent attention to detail, they will have strong IT skills, with experience of using Microsoft Office packages in a professional setting to a high standard. The successful candidate will having a positive and helpful approach to work and an understanding other people’s perspectives. More details can be found in the Job description attached.

What we offer

As well as the exciting opportunities this role presents, we also offer some great benefits some of which are below: • 41 Days holiday (27 days annual leave 8 bank holiday and 6 closure days) • Additional 5 days’ annual leave purchase scheme • Defined benefit career average revalued earnings pension scheme (CARE) • Cycle to work scheme and season ticket loan • On-Site nursery • On-site gym • Enhanced maternity, paternity and adoption pay Visit https://www.ucl.ac.uk/work-at-ucl/reward-and-benefits to find out more. If you have any queries about the role, please contact [email protected] If you need reasonable adjustments or a more accessible format to apply for this job online or have any queries about the application process, please contact [email protected] The UCL Ways of Working supports colleagues to be successful and happy at UCL through sharing expectations around how we work – please visit www.ucl.ac.uk/ways-of-working to find out more.

Our commitment to Equality, Diversity and Inclusion

As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce. These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women. Our department is working towards an Athena SWAN award. We are committed to advancing gender equality within our department. You can read more about our commitment to Equality, Diversity and Inclusion here: https://www.ucl.ac.uk/equality-diversity-inclusion/