Health & Safety Coordinator job at London Full Time

We have an excellent opportunity to join the team supporting the Health & Safety function in delivering its strategy, plans, and procedures. This role will contribute to driving continuous improvement in Health & Safety performance across the firm’s UK operations.

This position can be based either in London or East Midlands office.

Key Responsibilities

Duties will include, but are not limited to:

Audit and Administrative Support

• Assist with audit processes, including:
• Booking meeting rooms and arranging catering
• Scheduling internal audits and maintaining the audit calendar
• Preparing and distributing communications (emails, posters, etc.)

Fire Warden & First Aider Coordination

• Support fire warden and first aider processes, including:
• Producing monthly fire warden training reports
• Preparing payment lists
• Sending welcome communications
• Ordering and distributing first aid supplies, equipment, and fire warden jackets

Inbox and Case Management

• Monitor the team inbox, including:
• Escalating urgent matters
• Responding to general enquiries
• Checking documentation for accuracy and completeness (e.g. correct versions of risk assessments)
• Logging Young Persons/NEMS risk assessments

Documentation and Systems Management

• Ensure H&S information, policies, risk assessments, and templates are accurate and up to date across systems
• Provide updated documentation to key stakeholders, including office managers and service leads
• Maintain accurate H&S records in line with required standards
• Conduct weekly reviews of the risk assessment checklist

Stock and Communications

• Manage stock levels of H&S materials
• Compile and distribute the H&S newsletter

Health & Wellbeing Support

• Provide administrative support for wellbeing initiatives, including:
• Sports team administration (e.g. invoice checks and approvals)
• Scheduling health fairs
• Coordinating flu vaccination clinics
• Monitoring wellbeing classes/therapies to ensure compliance with training and insurance requirements

General Support

• Make updates to documentation as directed by managers

Skills, Experience & AttributesExperience & Skills

• Strong organisational and administrative skills
• Experience providing support in a similar environment is desirable
• Previous exposure to Health & Safety responsibilities is advantageous but not essential

Personal Attributes

• Self-motivated, reliable, and positive approach
• Inquisitive, resilient, and proactive
• Credible and professional
• Keen to develop personal capability
• Strong team player with the ability to build positive working relationships

Equal Opportunities at SPS

We are proud of the progress we have made in building a truly inclusive workplace, where equal opportunity is more than a principle — it is a commitment in action.

Our diversity, equality, and inclusion approach recognises that a diverse workforce creates a richer and more dynamic working environment. Diversity drives innovation and enables us to deliver the highest quality service to our clients.

We welcome and encourage applications from people of all backgrounds and are committed to building a workforce that reflects the communities we serve.

We are also proud to be a Disability Confident employer. All applicants with a disability who meet the essential criteria for the role will be progressed to the next stage of the recruitment process. Please let us know if you require any reasonable adjustments.